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To consider the tender process.
Decision Maker: Cabinet
Made at meeting: 18/02/2021 - Cabinet
Decision published: 22/02/2021
Effective from: 27/02/2021
Decision:
The Cabinet had before it a * report of the Building Services Operations Manager advising Members on the results for the tendering of the External Painting and Repairs of the Council’s homes for the next five years (2021-2026) and confirm award of the contract.
The Cabinet Member for Housing and Property Services outlined the contents of the report highlighting the standard process for the results of the tender process.
Consideration was given to whether the ability to deal with local businesses was part of the tender process.
RESOLVED that the contract for works required to decorate the Council’s homes for 2021-2026 be awarded to Contractor 5.
(Proposed by Cllr R B Evans and seconded by Cllr D J Knowles)
Reason for decision - there was a need to confirm the award of the tender so that the specified work could be progressed.
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Mike Lowman
To receive a report providing an update to
Members on the current garage stock situation, with plans for
modernisations and opportunities for change of use/redevelopment,
and the adoption of a 6-year rather than the existing 12-year
planned maintenance programme.
Decision Maker: Cabinet
Made at meeting: 18/02/2021 - Cabinet
Decision published: 22/02/2021
Effective from: 27/02/2021
Decision:
Following consideration of a *report of the Corporate Manager for Public Health, Regulation and Housing, the Homes Policy Development Group had made the following recommendation that: the adoption of a 6 yearly planned garage maintenance programme by bringing forward budgeted funds from future years be approved.
The Cabinet Member for Housing and Property Services outlined the contents of the report stating that this was an update on the current garage stock situation, with plans for modernisations and opportunities for change of use/redevelopment and the adoption of a 6 year rather than the existing 12 year planned maintenance programme. He outlined the number of units currently occupied and the number of voids, the opportunities available and the condition of the garage stock.
Consideration was given to:
· Discussions that had taken place at the meeting of the Policy Development Group with regard to the potential for various sites
· Whether the Ford Road, Tiverton site could be used for parking spaces rather than change of use
· The flexibility of the package before Members and that the request (above) be noted.
· Occupancy rates and the need to modernise some of the stock to fit the modern day car
· Whether Ward Members would continue to be consulted on the opportunities available
· The inspection programme for the stock.
RESOLVED that the recommendation of the Policy Development Group be approved.
(Proposed by Cllr R B Evans and seconded by Cllr C R Slade)
Reason for the decision: the need to agree the adoption of a 6 yearly planned garage maintenance and modernisation programme by bringing forward budgeted funds from future years.
Note: *Report previously circulated, copy attached to minutes.
Decision Maker: Cabinet
Made at meeting: 18/02/2021 - Cabinet
Decision published: 22/02/2021
Effective from: 27/02/2021
Decision:
Following consideration of a report of the Corporate Manager for Public Health, Regulation and Housing, the Homes Policy Development Group had made the following recommendations:
a) The procedure shown at Appendix A which is designed to ensure that the conflicting needs of stakeholders are taken into account when residents make requests regarding different maintenance arrangements/agreements relating to the upkeep of grass verges and other grassed areas on the housing estate.
b) An increase in the Environmental Improvement Budget to £10,000 and a review of the procedures relating to it to ensure that it can be better used to support initiatives designed to encourage greater biodiversity.
The Cabinet Member for Housing and Property Services outlined the contents of the report highlighting the work of the Task and Finish Group that had made recommendations to the Homes Policy Development Group. He informed the meeting that there were many strands associated with the service delivery in relation to grounds maintenance in general and grass cutting on housing estates and that the process map attached to the report considered the variety of requests for grass-cutting and how this would be progressed.
Consideration was given to:
· Health and safety and biodiversity issues
· The need to explore this work as part of the Climate Action Plan
· The work of the Neighbourhood Officers
· A review would take place in 12 months.
RESOLVED that the recommendations of the Policy Development Group be approved.
(Proposed by Cllr R B Evans and seconded by Cllr C R Slade)
Reason for the decision: In order for a policy/procedure to be in place which provides a decision making framework for officers within the Estates team to use when considering requests made by different stakeholders.
Note: *Report previously circulated, copy attached to minutes.
Group to discuss and review the draft plan
with a view to recommend to Cabinet any minor amendments on behalf
of the Council.
Decision Maker: Cabinet
Made at meeting: 18/02/2021 - Cabinet
Decision published: 22/02/2021
Effective from: 27/02/2021
Decision:
The Cabinet had before it a * report of the Corporate Manager for Property, Leisure and Climate Change providing Members with a copy of the Interim Devon Carbon Plan that was out for public consultation.
The Cabinet Member for Climate Change outlined the contents of the report by way of presentation providing the following information:
· The background to the plan which identified the evidence gathering that had taken place, the consultation period, the proposed citizens assembly and the production of the final plan
· How the plan was designed for everybody, which created a roadmap for Devon and outlined barriers and opportunities
· The themes within the plan
· The 8 main objectives of the plan
· Details of how might MDDC be well placed to contribute to the plan and the opportunities that would work within Mid Devon
· The feedback that would be provided to the Carbon Plan team
Consideration was given to:
· Farming initiatives
· The pros and cons of anaerobic digesters which included transport issues and the impact of those on the climate
· The costs of achieving the plan
· How the Cabinet Member for Climate Change could liaise with other groups to further her work
· How supermarkets in Cornwall were working with local producers to sell local products
· The continued use of plastics on supermarket products
RESOLVED that the feedback from the Environment Policy Development Group on the Interim Devon Carbon Plan be AGREED and that feedback be submitted to the Devon Climate Emergency Partnership.
(Proposed by Cllr B A Moore and seconded by Cllr Miss E Wainwright)
Reason for decision – to provide feedback as part of the consultation process
Note: *Report previously circulated, copy attached to minutes)
Lead officer: Andrew Busby
To receive the Annual review of the Single Equalities Policy and Equality Objective
Decision Maker: Cabinet
Made at meeting: 18/02/2021 - Cabinet
Decision published: 22/02/2021
Effective from: 27/02/2021
Decision:
Following consideration of a report of the Operations Manager for Performance, Governance and Health & Safety, the Community Policy Development Group had recommended that the Single Equalities Scheme and Equality Objectives be approved.
The Cabinet Member for Community Well-Being outlined the contents of the report stating that under the Equality Act 2010 local authorities had a duty to have due regard to:
· Eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under the Act
· Advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it; and
· Foster good relations between persons who share a relevant protected characteristic and persons who do not share it
He also reiterated the equality objectives as outlined in the report.
Consideration was given to:
· Motion 564 to Council with regard to equalities
· Ensuring equality in procurement and commissioning
· Mental health issues and the recommendation from the Menopause Working Group with regard to well-being ambassadors being put in place.
· The processes that would take place to achieve the vision within the scheme
RESOLVED that the recommendation of the Policy Development Group be approved.
(Proposed by Cllr D J Knowles and seconded by Cllr Mrs N Woollatt)
Reason for the Decision – To ensure that the Council fulfils its statutory duties under the Equality Act 2020
Note: *Report previously circulated, copy attached to minutes