Internal Audit Reports (00:11:41)
Committee to discuss any issues arising from any Audit reports they have received since the last meeting. During discussion of this item it may be necessary to pass the following resolution to exclude the press and public having reflected on Article 12 12.02(d) (a presumption in favour of openness) of the Constitution. This decision may be required because consideration of this matter in public may disclose information falling within one of the descriptions of exempt information in Schedule 12A to the Local Government Act 1972. The Committee will need to decide whether, in all the circumstances of the case, the public interest in maintaining the exemption, outweighs the public interest in disclosing the information.
ACCESS TO INFORMATION ACT – EXCLUSION OF THE PRESS AND PUBLIC
RECOMMENDED that under section 100A(4) of the Local Government Act 1972 the public be excluded from the next item of business on the grounds that it involves the likely disclosure of exempt information as defined in section 100l and paragraph 3 of Part 1 of Schedule 12A of the Act, namely information relating to the financial or business affairs of any particular person (including the authority holding that information).
(Please note: This is a standing item which may not be needed should discussion have taken place regarding internal audit reports under the previous item on the agenda)
Minutes:
Brief discussion took place regarding the following internal audit reports:
Stores
It was suggested that EBay was a good option for selling obsolete stock.
Data Protection and Information Security
The Chairman stated that he had reminded Conservative colleagues of the need to complete all data protection policies. There were still a number of Members who had not completed all of these and as data controllers they had a responsibility for personal information and they needed to be aware of that in order to avoid a breach of the Act and possible financial penalty, as well as posing a reputational risk to the individual and organisation.
The Monitoring Officer had given Members a deadline of 15 July 2016 to complete the outstanding courses and policies otherwise their names would be forwarded to the Standards Committee.