Issue - meetings

To receive and consider the reports, minutes and recommendations of the recent meetings as follows:

(1)   Cabinet

-        11 May 2017

-        15 June 2017

2)    Scrutiny Committee

-            22 May 2017

-            19 June 2017 (to follow)

(3)  Audit Committee

-      30 May 2017     

(4)  Environment Policy Development Group

-            16 May 2017

(5)  Homes Policy Development Group

-            23 May  2017

(6)   Economy Policy Development Group

-             18 May 2017

(7)  Community Policy Development Group

-            6 June 2017

(8)  Planning Committee

-            17 May 2017

-            14 June 2017

The Leader presented the report of the meeting of the Cabinet held on 11 May 2017.

Arising from a report of the Waste and Transport Manager, the Environment Policy Development Group had recommended that the Cabinet recommend to the Council that the Litter and Dog Bin Policy be approved subject to:

a)    Section 2 being amended to state that after the type of bin to be installed and a plan of the location for the bin and its nearest alternative have been established and agreed, a risk assessment determining any hazards that the placement of the bin may cause to members of the public or staff be undertaken and a survey of litter/dog mess over a three month period be undertaken by District Officers.

b)    That bins within fenced off children’s play areas not be part of the ‘any bin will do’ scheme.

Arising from a report of the Waste and Transport Manager, the Environment Policy Development Group had recommended that the Cabinet recommend to the Council that the Litter and Dog Bin Policy be approved subject to:

a)    Section 2 being amended to state that after the type of bin to be installed and a plan of the location for the bin and its nearest alternative have been established and agreed, a risk assessment determining any hazards that the placement of the bin may cause to members of the public or staff be undertaken and a survey of litter/dog mess over a three month period be undertaken by District Officers.

b)    That bins within fenced off children’s play areas not be part of the ‘any bin will do’ scheme.

The Waste and Transport Manager outlined the contents of the report stating that this policy was the last outstanding item from the Street Cleansing Review.  The Policy Development Group had discussed it separately with a view to creating a structure for further requests for dog bins and the installation of joint bins.

Consideration was given to:

·       The staggered replacement process or whether it would be cost effective to change the bins across the district in one go.

·       With regard to the installation of split litter bins, it was felt that high use areas were not just the town centres and areas such as Lea Road in Tiverton and some of the village centres should be considered.

·       Litter bins either inside or outside the multi storey car park.

·       The placement of litter bins along Rotary Walk beside the River Exe.

·       Litter issues at the skatepark in Tiverton

(Proposed  by the Leader and seconded by Cllr C R Slade).

Note: - *Report previously circulated, copy attached to minutes.

Following discussion at the last meeting the Group to review the Litter and Dog Bin Policy.

The Group had before it a * draft Litter and Dog Bin Policy. The Waste and Transport Manager reminded Members that this policy had been part of the Street Cleansing Service Review that had been on the agenda for the Group at the previous meeting and which Members had requested be given further review at this meeting.

Discussion took place regarding:

·         Whether or not the provision of litter and dog bins made any difference to behaviour;

·         District Officers would carry out any survey of bins along with their work on education and enforcement;

·         Town and Parish Councils could request bins for their own land, or third party land with permission, at a cost which would be calculated based on the bin type, the base required and the amount of time it would take to empty;

·         Section 2 of the policy needed clarity regarding who would carry out risk assessments and surveys;

·         The ‘any bin will do’ stickers which encouraged the use of one bin for litter and dogs mess were not considered appropriate for use in fenced off play areas;

·         Future plans to produce a ‘menu’ of work, with prices that could be carried out on behalf of Town and Parish Councils;

It was RECOMMENDED to the Cabinet that Council be asked to approve the Litter and Dog Bin Policy subject to:

a)    Section 2 being amended to state that after the type of bin to be installed and a plan of the location for the bin and its nearest alternative have been established and agreed a risk assessment determining any hazards that the placement of the bin may cause to members of the public or staff be undertaken and a survey of litter/dog mess over a three month period be undertaken by District Officers.

b)    That bins within fenced off children’s play areas not be part of the ‘any bin will do’ scheme.

(Proposed by Cllr R Evans and seconded by Cllr Mrs G Doe)

Note: - Draft Policy * previously circulated and attached to the Minutes.