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  • Agenda

    Audit Committee - Tuesday, 24th March, 2020 5.30 pm, CANCELLED

    • Attendance details
    • Agenda frontsheet PDF 89 KB
    • Agenda reports pack PDF 7 MB

    Venue: Exe Room, Phoenix House, Tiverton

    Contact: Sarah Lees  Member Services Officer

    Items
    No. Item

    1.

    Apologies

    To receive any apologies for absence.

    2.

    Declaration of Interests under the Code of Conduct

    Councillors are reminded of the requirement to declare any interest,

    including the type of interest, and reason for that interest, either at this

    stage of the meeting or as soon as they become aware of that interest.

    3.

    Public Question Time

    To receive any questions relating to items on the Agenda from members of the public and replies thereto.

    4.

    Chairman's Announcements

    To receive any announcements that the Chairman may wish to make.

    5.

    Minutes of the previous meeting pdf icon PDF 72 KB

    Members to consider whether to approve the minutes as a correct record of the meeting held on 28 January 2020.

     

    6.

    Climate Change 'risk'

    At its meeting on 27th August 2019 the Committee agreed that the ‘risks’ in relation to the Climate Change Declaration ought to be monitored by the Audit Committee. The Cabinet Member for Climate Change will be in attendance to take part in an initial discussion.

    7.

    Performance & Risk Report pdf icon PDF 69 KB

    • View the background to item 7.

    To receive a report from the Group Manager for Governance, Performance and Data Security providing Members with an update on performance against the Corporate Plan and local service targets for 2019-20 as well as providing an update on the key business risks.

    Additional documents:

    • Environment PDG Performance Report Appendix 1 , item 7. pdf icon PDF 380 KB
    • Homes PDG Performance Report Appendix 2 , item 7. pdf icon PDF 369 KB
    • Economy PDG Performance report Appendix 3 , item 7. pdf icon PDF 383 KB
    • Community PDG Performance Appendix 4 , item 7. pdf icon PDF 347 KB
    • Corporate Performance and Report Appendix 5 , item 7. pdf icon PDF 399 KB
    • There are a further 3 documents.View the full list of documents for item 7.

    8.

    Progress Update on the Annual Governance Statement Action Plan pdf icon PDF 53 KB

    • View the background to item 8.

    To receive a report from the Group Manager for Performance, Governance and Data Security providing the Committee with an update on progress made against the Annual Governance Statement 2018/19 Action Plan.

    Additional documents:

    • AGS 2018-19 Action Plan , item 8. pdf icon PDF 71 KB

    9.

    Risk and Opportunity Management Policy pdf icon PDF 79 KB

    To receive a report from the Group Manager for Performance, Governance and Data Security presenting the Committee with the updated Risk & Opportunity Management Policy for approval.

    Additional documents:

    • Risk Management POlicy (with tracked changes) , item 9. pdf icon PDF 461 KB
    • Risk - Manager Guide , item 9. pdf icon PDF 430 KB

    10.

    Internal Audit Progress Report 2019-2020 pdf icon PDF 572 KB

    • View the background to item 10.

    To receive a report from the Deputy Head of the Devon Audit Partnership monitoring the progress and performance of Internal Audit.

    11.

    Internal Audit Strategy and Charter pdf icon PDF 67 KB

    To receive a report from the Audit Team Manager presenting the Committee with the Internal Audit Charter and Strategy for effective operation of the internal audit service.

    Additional documents:

    • MDDC Audit Charter Mar 2020 , item 11. pdf icon PDF 136 KB
    • MDDC Audit Strategy Mar 2020 , item 11. pdf icon PDF 140 KB

    12.

    Internal Audit Plan 2020 / 2021 pdf icon PDF 1 MB

    To receive the Internal Audit Plan for 2020-2021 from the Head of the Audit Partnership. The Audit Committee is required to review and approve this in order to provide assurance to support the governance framework.

    13.

    External Audit Progress Report and Sector Update pdf icon PDF 1 MB

    • View the background to item 13.

    To receive a report from Grant Thornton providing an update on progress in delivering their responsibilities as the Council’s external auditors.

    14.

    Chairman's Annual Report for 2019/2020 pdf icon PDF 61 KB

    • View the background to item 14.

    To receive the Chairman’s annual report for 2019 – 2020.

    15.

    Identification of items for the next meeting

    Members are asked to note that the following items are identified in the work programme for the next meeting:

     

    ·         Election of Chairman for 2020/2021

    ·         Election of Vice Chairman for 2020/2021

    ·         Performance & Risk

    ·         Progress update on the Annual Governance Statement Action Plan

    ·         Internal Audit Progress update

    ·         External Audit Progress update

    ·         Start time of meetings for 2020/2021

     

    Note: This item is limited to 10 minutes. There should be no discussion on the items raised.