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  • Agenda

    Audit Committee - Tuesday, 28th March, 2023 5.30 pm

    • Attendance details
    • Agenda frontsheet PDF 233 KB
    • Agenda reports pack PDF 6 MB
    • Add meeting to your calendar using VCS format

    Venue: Phoenix Chambers, Phoenix House, Tiverton

    Contact: Sarah Lees  Member Services Officer

    Items
    No. Item

    1.

    Apologies

    To receive any apologies for absence.

    2.

    Public Question Time

    To receive any questions relating to items on the Agenda from members of the public and replies thereto.

    3.

    Declaration of Interests under the Code of Conduct

    To record any interests on agenda matters.

     

     

    4.

    Minutes of the previous meeting pdf icon PDF 155 KB

    To consider whether to approve the minutes as a correct record of the meeting held on 24 January 2023.

     

     

    5.

    Chairman's Announcements

    To receive any announcements that the Chairman may wish to make.

    6.

    Corporate Performance Report pdf icon PDF 417 KB

    • View the background to item 6.

    To receive a report from the Corporate Performance and Improvement Manager and the Corporate Manager for People, Performance & Waste providing Members with an update on performance against the Corporate Plan and local service targets for quarter 3 (2022/2023).

    Additional documents:

    • Quarter 3 Environment Appendix 1A , item 6. pdf icon PDF 159 KB
    • Quarter 3 Climate Change Appendix 1B , item 6. pdf icon PDF 156 KB
    • Quarter 3 Homes Appendix 2 , item 6. pdf icon PDF 290 KB
    • Quarter 3 Economy Appendix 3 , item 6. pdf icon PDF 203 KB
    • Quarter 3 Community Appendix 4 , item 6. pdf icon PDF 166 KB
    • Quarter 3 Corporate Appendix 5 , item 6. pdf icon PDF 235 KB

    7.

    Corporate Risk Report pdf icon PDF 139 KB

    To receive a report from the Corporate Performance and Improvement Manager

    Additional documents:

    • Risk Register 2023 Appendix 1 and 2 , item 7. pdf icon PDF 474 KB

    8.

    Risk Management Policy pdf icon PDF 189 KB

    • View the background to item 8.

    To receive a report from the Corporate Performance and Improvement Manager and the Corporate Manager for People, Governance & Waste presenting the Committee with the updated Risk Management Policy for approval.

    Additional documents:

    • Risk Management Policy 2023-24 Appendix 1 , item 8. pdf icon PDF 389 KB

    9.

    Internal Audit Progress Report pdf icon PDF 795 KB

    • View the background to item 9.

    To receive the Devon Audit Partnership Internal Audit Progress Report.

    10.

    Internal Audit Charter and Strategy pdf icon PDF 390 KB

    • View the background to item 10.

    To receive and approve the Devon Audit Partnership Internal Audit Charter and Strategy.

    11.

    DAP Internal Audit Plan 2023 - 2024 pdf icon PDF 891 KB

    • View the background to item 11.

    To receive the Devon Audit Partnership Internal Audit Plan for 2023 – 2024.

    12.

    Access to Information - Exclusion of the Press and Public

    Discussion with regard to the next item, may require the Committee to pass the following resolution to exclude the press and public having reflected on Article 12 12.02(d) (a presumption in favour of openness) of the Constitution. This decision may be required because consideration of this matter in public may disclose information falling within one of the descriptions of exempt information in Schedule 12A to the Local Government Act 1972. The Committee would need to decide whether, in all the circumstances of the case, the public interest in maintaining the exemption, outweighs the public interest in disclosing the information. 

     

    Recommended that under Section 100A(4) of the Local Government Act 1972 the public be excluded from the next item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 respectively of Part 1 of Schedule 12A of the Act, namely information relating to the financial or business affairs of any particular person (including the authority holding that information)

     

     

     

    13.

    Cyber Security Report 2022-2023

    • View the reasons why item 13. is restricted

    To receive the Devon Audit Partnership Cyber Security Audit for 2022 – 2023.

    14.

    External Audit Progress Report

    To receive a verbal update from Grant Thornton on the 2021/2022 Financial Statement audit, the 2021/2022 Value For Money opinion and the 2021/2022 Certification work.

    15.

    Chairman's Annual Report for 2022/2023 pdf icon PDF 218 KB

    • View the background to item 15.

    To receive the Chairman’s Annual Report on the work of the Committee during 2022/2023.

    16.

    Identification of items for the next meeting

    Members are asked to note that the following items are already identified in the work programme for the next meeting:

     

    ·         Election of Chairman for 2023/2024

    ·         Election of Vice Chairman for 2023/2024

    ·         Start time of meetings

    ·         Performance and Risk

    ·         AGS Action Plan update

    ·         DAP Internal Audit Outturn Report for 2022/2023

    ·         Internal Audit Progress Report

    ·         External Audit Progress Report and Sector Update

    ·         External Audit Plan for 2023/2024 (tbc)

     

    Note: This item is limited to 10 minutes. There should be no discussion on the items raised.