Venue: Exe Room, Phoenix House
Contact: Julia Stuckey Member Services Officer
Link: audio recording
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Apologies and Substitute Members To receive any apologies for absence and notices of appointment of substitute Members (if any). Minutes: Apologies were received from the Chairman, Councillor Mrs B M Hull (Vice Chairman, Mrs J B Binks was in the Chair) and from Councillor Mrs A R Berry who was substituted by Councillor Mrs C P Daw. |
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Public Question Time To receive any questions relating to items on the Agenda from members of the public and replies thereto. Note: A maximum of 30 minutes is allowed for this item. Minutes: There were no members of the public present. |
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Minutes of the Previous Meeting PDF 143 KB To approve as a correct record the minutes of the last meeting of the Group (attached). Minutes: The Minutes of the last meeting of the Group were approved as a correct record and SIGNED by the Chairman. |
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Chairmans Announcements To receive any announcements that the Chairman may wish to make. Minutes: The Chairman informed the Group that she had recently been in contact with a Rural Support Officer and a representative from Drink Wisely, Age Well and that she had arranged for them to provide a presentation at a future meeting of this Group. |
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Clinical Commissioning Group (00:04:29) PDF 139 KB Mr John Finn of the Northern, Eastern and Western Devon Clinical Commissioning Group (CCG) will be in attendance. Cllr Mrs J Binks has asked that in view of the CCG decision to permanently remove inpatient beds at Crediton Hospital, the Group discuss the process and impact of this and put questions to Mr Finn. Minutes: The Committee had invited Mr John Finn of the Northern, Eastern and Western Devon Clinical Commissioning Group (CCG) to attend the meeting. However, the CCG had written to inform the Group that that since a Governing Body decision, made on 16th July, the CCG had agreed that the next step was to attend the Devon Health and Wellbeing Scrutiny board on 14th September. It had been agreed that until then they would not attend any other meetings. The CCG had explained that they would be keen to attend a meeting after that date.
It was RESOLVED to invite the Clinical Commissioning Group to attend the next meeting of the Group and that the focus be on the future of Crediton Hospital.
(Proposed by the Chairman)
Note: - i) Briefing note previously circulated and attached to Minutes. ii) Councillors F W Letch and Mrs J B Binks both declared personal interests as they were both Members of Save Our Hospital Beds Crediton. |
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Grant Recipient Presentation (00:07:30) PDF 288 KB Representatives from Age UK and the Tiverton Tourist Information Service will attend the meeting to give a short presentation about their work. A report from the Grants and Funding Officer is attached to provide supporting information.
Minutes: The Group had before it and NOTED a report * from the Grants and Funding Officer providing supporting information regarding Age UK and the Tiverton Tourist Information Service, who were both represented at the meeting, giving presentations regarding their work.
Age UK were represented by Julian Chidgey, Fund Raising and Development Manager and Deborah Bridge-Elerick, Chief Officer.
Mr Chidgey informed the Group that in the last year Age UK had over 4,500 interactions with local older people, had helped people to access over £650,000 of benefits that they didn't know they were entitled to and that volunteers had contributed 16,500 hours, and driven 60,000 miles to help deliver services.
He explained that in 2011 the population of Mid Devon was 77,800 but that this was predicted to rise to 89,700 by 2024, the largest increase being those of retirement age. As the demand for services grew, they were responding to the need, either by expanding current services, or introducing new ones. Examples of these were:
· In 2012 they launched their volunteer visiting service. Many of those accessing this service had recently gone through a life changing experience such as bereavement, or serious illness. A high percentage lacked self-confidence or suffered from isolation and loneliness. Over the last three years the demand for this service had increased by over 100%. They were also trialling a telephone support service; this would allow them to meet the current local demand for support, without substantially increasing travel costs.
· Their I.T service was also experiencing unprecedented demand. It was now considered that basic IT proficiency was no longer simply a luxury for older people, as so many forms and application processes were now completed on-line. This was compounded by many older people living in rural locations, where visiting the local town to pick up a form was not an easy task. To meet this demand they were offering I.T taster sessions and also giving advice on the use of tablets and mobile devices, which were now far more commonly used than traditional computers.
· Another area where Age UK had been asked to focus, by many local older people, was on services aimed at men. Many older men found it very hard to ask for help and support. A one year trial of the Men in Sheds service had been undertaken during which time they had seen real value and demand. However, to drive this project forward it was important that it was built on solid foundations. With this in mind, they intended to create a permanent base for the project, by the end of this year, at the Haven activity centre, once purchase of the building was complete.
Ms Bridge Elerick went on to explain what Age UK was planning with regard to Dementia Services. She informed the Group that there were 850,000 people living with dementia in the UK and that based on local records Tiverton had around 722 people with dementia. The proposed plan was to create the Tiverton Dementia Action Alliance, ... view the full minutes text for item 20. |
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Financial Monitoring (01:00:07) PDF 264 KB To receive a report from the Head of Finance presenting a financial update in respect of the income and expenditure so far in the year.
Minutes: The Group had before it and NOTED a report * from the Head of Finance presenting a financial update in respect of the income and expenditure so far in the year.
The Principal Accountant outlined the contents of the report, explaining that at this stage the predicted deficit for the year was £78K. If this was the case at year end the reserve would be reduced to £2.3M.
The accountant explained that the purchase of Market Walk had taken place after budgets had been set for 2015/16 and that it was predicted to show a surplus of £363K. Interest payments, repayment of the loan and expenses had to be allowed for and any surplus could be reinvested in economic development.
An area relating to the remit of the Community Well Being PDG showing a significant variance was planning. This was due to enforcement action on a property and additional costs of the Forward Plan.
Recreation and Sport was predicted to show an overspend at the end of year. A report from the Leisure Service had previously been requested for the next meeting of the Group.
It was AGREED that a Member Briefing be put in place to explain the monitoring report.
Notes: - Report previously circulated and attached to the Minutes.
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Performance and Risk (01.28.33) PDF 198 KB To consider a report of the Head of Communities and Governance providing Members with an update on performance against the corporate plan and local service targets for 2015/16 as well as providing an update on the key business risks
Additional documents:
Minutes: The Group had before it and NOTED a report * of the Head of Communities and Governance providing Members with an update on performance against the corporate plan and local service targets for 2015/16 as well as providing an update on the key business risks.
The Audit Team Leader explained that all performance indicators within the remit of the Group were performing above target with the exception of Leisure. This was due to an overspend on maintenance including some unplanned work on plant and the repainting and cleaning of the tennis courts at Exe Valley, as well as payment of the feasibility study for the extension there. A promotion in the previous year, which gave 15 months membership for the price of 12, had resulted in a drop of renewals but this was expected to rectify itself in October. Swimming income was down for both sites but this was a national trend.
Note: - * Report previously circulated and attached to Minutes. |
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Identification of Items for the Next Meeting Note: This item is limited to 10 minutes. There should be no discussion on the items raised.
Grant Recipient Presentations Minutes: Leisure Services Clinical Commissioning Group Youth Services
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