Venue: Phoenix Chambers, Phoenix House, Tiverton
Contact: Carole Oliphant Member Services Officer
Apologies and Substitute Members (0.02.47)
To receive any apologies for absence and notices of appointment of substitute Members (if any).
Apologies were received from Cllrs R Evans and W Burke.
Declarations of Interest under the Code of Conduct (0.02.59)
To record any interests on agenda matters.
Members were reminded of the need to make declarations where appropriate.
Public Question Time (0.03.08)
To receive any questions relating to items on the agenda from members of the public and replies thereto.
Note: A maximum of 30 minutes is allowed for this item.
There were no questions from members of the public present.
To consider whether to approve the minutes as a correct record of the meeting held on
The Minutes of the Meeting held on 2nd August 2022 were approved as a correct record and SIGNED by the Chairman.
Chairmans Announcements (0.03.44)
To receive any announcements that the Chairman may wish to make.
The Chairman informed the Group that item 7 on the agenda would be deferred until the January 2023 meeting as the lead Member was not able to speak to the item having given apologies.
Access to Information - Exclusion of Press and Public (0.06.30)
The Chairman indicated that discussion with regard to the next item, may require the Policy Development Group to pass the following resolution to exclude the press and public having reflected on Article 12 12.02(d) (a presumption in favour of openness) of the Constitution. This decision may be required because consideration of this matter in public may disclose information falling within one of the descriptions of exempt information in Schedule 12A to the Local Government Act 1972. The Policy Development Group would need to decide whether, in all the circumstances of the case, the public interest in maintaining the exemption, outweighs the public interest in disclosing the information.
RESOLVED that under Section 100A(4) of the Local Government Act 1972 the public be excluded from the next item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 respectively of Part 1 of Schedule 12A of the Act, namely information relating to the financial or business affairs of any particular person (including the authority holding that information)
(Proposed by the Chairman)
6 month Leisure - Update (0.08.36)
To receive a presentation update on the Leisure Service from the Leisure Manager
The Group received a Leisure Service update from the Operations Manager Leisure Services by way of a presentation highlighting:
· Recruitment and retention of staff
· Business performance
· Service challenges
· Service deliverables
The meeting then returned to open session.
Note: Councillor R J Dolley made a personal declaration as he was a trustee of Old Heathcote School Community Centre
To agree a terms of reference for a review into effective integration of new residential communities.
This item was deferred until the January 2023 meeting of the Group
To receive the current work plan for the Community PDG.
The Group had before it, and NOTED, the *Community Policy Development Group Work Plan for 2022-2023.
Note: *Work Plan previously circulated and attached to the minutes