Venue: Exe Room, Phoenix House
Contact: Julia Stuckey
Link: audio recording
No. | Item |
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APOLOGIES AND SUBSTITUTE MEMBERS To receive any apologies for absence and notices of appointment of Substitute Members (if any). Minutes: Apologies were received from Cllr Mrs F J Colthorpe. |
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PUBLIC QUESTION TIME To receive any questions relating to items on the Agenda from members of the public and replies thereto.
Note: A maximum of 30 minutes is allowed for this item. Minutes: There were no members of the public present. |
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To approve as a correct record the minutes of the last meeting of this Committee (attached).
Minutes: The minutes of the previous meeting were approved as a true record and SIGNED by the Chairman. |
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CHAIRMAN'S ANNOUNCEMENTS To receive any announcements the Chairman of the Committee may wish to make. Minutes: The Chairman had no announcements to make. |
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COMPLAINTS (00-01-55) To receive an update from the Monitoring Officer with regard to any on-going complaints being dealt with. During the discussion it may be necessary to consider passing the following resolution to protect the Members of Town and Parish Council’s being discussed.
During discussion of this item it may be necessary to pass the following resolution to exclude the press and public having reflected on Article 12 12.02(d) (a presumption in favour of openness) of the Constitution. This decision may be required because consideration of this matter in public may disclose information falling within one of the descriptions of exempt information in Schedule 12A to the Local Government Act 1972. The Committee will need to decide whether, in all the circumstances of the case, the public interest in maintaining the exemption, outweighs the public interest in disclosing the information.
ACCESS TO INFORMATION ACT – EXCLUSION OF THE PRESS AND PUBLIC
RECOMMENDED that under section 100A(4) of the Local Government Act 1972 the public be excluded from the next item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act, namely information relating to an individual
Minutes: The Monitoring Officer reported that there were no further updates from the previous meeting. |
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UPDATES FROM THE CONSTITUTION WORKING GROUP (00-02-08) The Committee to receive updates from the Constitution Working Group. To follow. Additional documents: Minutes: The Committee had before it information* from the Constitution Working Group regarding Councillor Job Roles and the Responsibility for Functions.
The Group had compiled the information for inclusion in the Constitution and it was before the Standards Committee for comment prior to its inclusion in the full draft Constitution.
As Members walked through the documents the following issues were raised:
Councillor Job Roles
Chairman of Regulatory Committees:
· 8th bullet point – remove ‘Executive Director’ and replace with ‘Head of Service and relevant Cabinet Member’.
Chairman of the Council
· 4th bullet point remove ‘Leader’ and replace with ‘Vice Chairman’ · 5th bullet point remove (along with the Leader)
Leader of the Council
· 11th bullet point remove ‘other’ prior to ‘political groups’. · Delete the final 2 bullet points
Cabinet Member
· 1st bullet point – in final line remove ‘with’ and replace with ‘within’. · 6th bullet point – remove ‘give’ and replace with ‘provide’.
Scrutiny Committee Chairman
· 6th bullet point – remove ‘constructive’ and replace with ‘working’, adding ‘the’ before ‘Cabinet’ and deleting ‘especially with relevant Cabinet Members’
Responsibility for Functions
Discussion took place regarding:
· The number of seats on each Committee/Group identified in the Council’s Committee Structure. It was suggested that the number of seats on the PDG’s be raised from 7 to 9; the Audit Committee from 5 to 7 and the Scrutiny Committee from 10 to 12.
· The make up of the Planning Policy Advisory Group, it was agreed that the Monitoring Officer consider this further.
· Consider adding wording regarding the role of the Monitoring Officer in terms of further on ward delegation by officers into Section 1 - 4.1
· Under Section 2 – 5.1 - agreed that the table setting out the powers of the Licensing and the Licensing Regulatory Committees be accessed via hyperlink and that the Monitoring Officer query the casino policy with the Licensing Team
· Under Section 4 – 8.2, the Monitoring Officer to consider further the Local Choice levels re key decisions.
· Appendix 3 – forms to be accessed via hyperlink.
· Section 5 – Scheme of Delegation to Officers only, the need to comply with Article 12 was felt appropriate to all Heads of Service.
· Section 5 – 8.6, the Monitoring Officer to clarify with the Legal Department.
· Under Corporate Personnel Functions – appendix 2, the Monitoring Officer to consider paragraphs (c), (h) and (o) and that (d) be moved to the bottom of the list in line with the other Pay and Grading Group tasks.
· The Monitoring Officer to clarify the authority of the Chief Executive with regard to land transactions and to the deployment of vehicles where the expenditure was not within an approved budget.
· Amendments be made to specific officer delegations within this section.
· Add ‘Calculation of’ to Rent Rebates.
· Reword ‘Council Shops’ to read ‘Management of Council Shops and Commercial Units’.
· Remove ‘To provide a Warden Service’ and references to representations of new applications for HGV’s as this was already mentioned in the section referring ... view the full minutes text for item 69. |
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IDENTIFICATION OF ITEMS FOR THE NEXT MEETING (1-30-00) Members are asked to note that the following items are already identified in the work programme for the next meeting:
Updates from the Constitution Working Group Minutes: Further updates from the Constitution Working Group. |