Venue: Council Chamber, Town Hall, Tiverton
Contact: Sally Gabriel
Link: audio recording
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Chairman of the Council (00-1-10) To elect the Chairman of the Council for the year 2015/16 Minutes: Councillor Mrs M E Squires nominated Councillor W J Daw for election as Chairman of the District Council for the year 2015/2016. This nomination was seconded by Councillor P H Heal It was then:-
RESOLVED that Councillor W J Daw be elected Chairman of the Mid Devon District Council for the Municipal Year 2015/2016
In accordance with Section 83 of the Local Government Act 1972, Councillor W J Daw then made a Declaration of Acceptance of Office |
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Retirement of Chairman Minutes: The Chairman thanked the retiring Chairman, Mr E J Berry for the way in which he had carried out the duties of his position and presented a past Chairman’s badge. The retiring Chairman thanked the Council. |
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Chairman's Address Minutes: The Chairman addressed the Council and thanked the Members for electing him as Chairman. |
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Apologies (00-17-34) To receive any apologies for absence. Minutes: Apologies were received from Councillors: Mrs E M Andrews and Miss C E L Slade. |
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Minutes - 29 April 2015 (00-18-00) PDF 350 KB To approve as a correct record the Minutes of the Meeting of Council on 29 April 2015
The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.
Additional documents: Minutes: The Minutes of the Meeting of the Council held on 29 April 2015 were approved as a correct record and SIGNED by the Chairman.
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Vice Chairman of the Council (00-18-33) To appoint the Vice Chairman of the Council for the year 2015/16 Minutes: Councillor R F Radford MOVED, seconded by Councillor R Evans:-
“That Councillor T G Hughes be appointed as Vice Chairman of the Council for the Municipal Year 2015/2016”.
Upon a vote being taken the MOTION was declared to have been CARRIED.
In accordance with Section 83 of the Local Government Act, 1972, Councillor T G Hughes then made a Declaration of Acceptance of Office and thanked the Council for having appointing him as its Vice Chairman.
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Councillor F W Letch Minutes: The Chairman congratulated Councillor F W Letch on the receipt of his MBE which had been presented to him the previous day at Buckingham Palace. |
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Leader of the Council (00-26-00) Minutes: Councillor R L Stanley nominated Councillor C J Eginton for election as Leader of the Council for the four years until 2019. This nomination was seconded by Councillor P J Heal. It was then:-
RESOLVED that Councillor C J Eginton be elected Leader of the Council until 2019.
Councillor C J Eginton then made declaration of Acceptance of Office and thanked the Council for appointing him as Leader.
The Leader then indicated that the following Members with their portfolios would form the Cabinet:
· Deputy Leader and Cabinet Member for Planning and Economic Regeneration – Councillor R J Chesterton · Cabinet Member for the Environment – Councillor N V Davey · Cabinet Member for Finance – Councillor P H D Hare-Scott · Cabinet Member for Housing – Councillor R L Stanley · Cabinet Member for Community Well-Being – Councillor C R Slade · Cabinet Member for the Working Environment and Support Services – Councillor Mrs M E Squires
He indicated that he intended to transfer the work regarding safeguarding children and vulnerable adults, community safety, anti-social behaviour, CCTV and health from the portfolio of Community Well-Being to Working Environment and Support Services. Digital transformation, ICT, local land charges, information management and gazetteer management would be transferred from the Working Environment and Support Services portfolio to Community Well-Being
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Chairman of Scrutiny (00-33-36) To elect the Chairman of the Scrutiny Committee for the year 2015/16 Minutes: Councillor T G Hughes nominated Councillor F J Rosamond for election as Chairman of Scrutiny. The nomination was seconded by Councillor Mrs A R Berry.
Upon a vote being taken, it was
RESOLVED that Councillor F J Rosamond be elected Chairman of Scrutiny for the Municipal Year 2015/2016.
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Allocation and schedules to follow
It is recommended:
(a) that the Council approve the allocation of seats on Committees and other Council Bodies as shown on the schedule;
(b) that Members be appointed to Committees in accordance with the names notified (see sheet attached) to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats in (a) above;
(c) that Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified (see sheet attached) to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats in (a) above;
(d) that the Chief Executive be authorised to make changes to membership of Committees, Working Groups and other Internal Bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council;
(e) that the appointments to seats remaining to be filled by ungrouped Members shall be made at this meeting.
Minutes: The Council had before it Tables setting out the proposed allocation of seats on Committees and other Council bodies.
Arising thereon:-
Appointment of Committees and Allocation of Seats on Committees and other Council Bodies
The Chairman MOVED THAT,
(a) the Tables be approved with regard to the allocation of seats on Committees and other bodies;
(b) Members be appointed to Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
(c) Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
(d) the Chief Executive be authorised to give effect to such changes to membership of Committees, Working Groups and other internal bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council.
(e) the appointment to seats remaining to be filled by Members, not being members of a Political Group, shall be made at this meeting.
Upon a vote being taken the individual MOTIONS were declared to have been CARRIED, with Councillor Mrs J Roach requesting that her votes against the decisions be recorded; the allocation and the following Table was APPROVED including the appointment of Councillor Mrs J Roach to the Scrutiny Committee, the Standards Committee and the Planning Policy Advisory Group; the appointment of Councillor D J Knowles to the Planning Committee, Planning Working Group, Licensing Committee and Regulatory Committee; the appointment of Councillor Mrs N Woollatt to the Scrutiny Committee, Managing the Environment Policy Development Group and Planning Policy Advisory Group; the appointment of Councillor R M Deed to the Audit Committee and Community Well-Being Policy Development Group; the appointment of Cllr R J Dolley to the Decent and Affordable Homes Policy Development Group and the Planning Committee; the appointment of Councillor J L Smith to the Planning Committee , Licensing Committee and Regulatory Committee.
MEMBERSHIP OF COMMITTEES 2015/16
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Appointment to Outside Bodies 2015/16 (00-59-33) PDF 115 KB To consider the list attached. Minutes: The Chairman MOVED,
“THAT Members be appointed to outside bodies in accordance with the list circulated”
Upon a vote being taken the MOTION was declared to have been CARRIED and the following appointments APPROVED.
Outside Body Appointments 2015/16
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Scheme of Delegations (1-24-13) PDF 694 KB To agree the existing scheme of delegations as set out in Part 3 of the Constitution. (The Scheme of Delegation sets out the levels of decision making within the Council, outlining those to be made by Council, the Cabinet, individual Cabinet Members, those Committees with regulatory functions and officers).
Minutes: The Chairman MOVED:-
“THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution subject to the correction to the wording to Paragraph 8.5 of the scheme to state the following:
The nature of a decision being taken may mean that the delegated officer is obliged to consult with a Cabinet Member. Such a decision would have previously been taken by a policy committee. However, not all decisions which previously went to a policy committee will necessarily need to go to a formal decision making meeting of the Cabinet. What matters is the significance of the decision. See Table A above. Officers may also need to refer the decision to the Cabinet. In addition to these formal requirements, delegated officers should ensure, through informal processes that the minority parties, relevant ward councillors and other affected councillors are kept informed and provided with appropriate opportunities to contribute.
These processes should be properly structured, and it is particularly important that Chief Officers meet regularly with representatives of all parties to brief them as to forthcoming significant decisions including, where appropriate, decisions which would previously have been taken by a policy committee. This will assist delegated officers in deciding whether or not formal consultation with the Cabinet members is required or any reference to the Cabinet”.
Upon a vote being taken the MOTION was declared to have been CARRIED.
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Programme of Meetings To approve the programme of ordinary meetings of the Council for the year 2015/16:-
15 July 2015 6 January 2016 9 September 2015 24 February 2016 4 November 2015 27 April 2016
Minutes: The Chairman MOVED:-
THAT the following programme of ordinary meetings of the Council for the year 2014/15 be approved:-
15 July 2015, 9 September 2015, 4 November 2015, 6 January 2016, 24 February 2016 and 27 April 2016
Upon a vote being taken the MOTION was declared to have been CARRIED.
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Honorary Alderman Bill Trickey Minutes: The Chief Executive informed the meeting of the recent death of Honorary Alderman Bill Trickey, his funeral would take place at St Peter’s Church, Tiverton on Friday 29 May at 2.00pm. |