Agenda and minutes

To receive any apologies for absence.

Apologies were received from Councillors Mrs G Doe, F J Rosamond, J L Smith and Mrs M E Squires.

To approve as a correct record the Minutes of the Annual Meeting of Council on 10 May 2016

The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.

The minutes of the meeting held on 10 May 2016 were agreed as a correct record and signed by the Chairman.

To receive any announcements which the Chairman of the Council may wish to make.

The Chairman reminded Members that the official opening of the Waste and Recycling Depot would take place at 4pm on Friday 8 July.

To receive any questions relating to items on the agenda from members of the public and replies thereto.

There were no members of the public present.

To receive any petitions from members of the public.

There were no petitions from members of the public.

To receive any notice of Motions

No motions had been received.

To receive and consider the reports, minutes and recommendation of the Committees/PDG’s as follows:

(1)       Cabinet

-       12 May 2016

-        9 June 2016

2)    Scrutiny Committee

-            23 May 2016

(3)   Audit Committee

-      31 May 2016       

(4)   Managing the Environment Policy Development Group

-            17 May 2016

(5)   Decent and Affordable Homes Policy Development Group

-            24 May 2016

(6)   Economy Policy Development Group

-            26 May 2016

(7)  Community Well Being Policy Development Group

-            7 June 2016

(8)   Planning Committee

-            11 May 2016

-            8 June 2016

The Leader presented the report of the meeting of the Cabinet held on 12 May 2016.

The Council had before it questions* submitted by Councillor Mrs J Roach in accordance with Procedure Rule 13.2 (1) together with responses from the Cabinet  Member for Planning and Economic Regeneration and the Cabinet Member for Finance.

Councillor Mrs J Roach asked supplementary questions in accordance with Procedure Rule 13.2 (6)(a):

Statement of Community Involvement – the car parking consultation had received 11 responses and the Corporate Plan 150 responses, was there a need to reconsider the approach so that consultation was as effective as possible?

The Cabinet Member for Planning and Economic Regeneration stated that other avenues could be looked at.

Revenue and Capital Outturn Report:  the cost of the new Phoenix Chamber, the original estimates and where the additional funding had come from?

The Head of Finance responded stating that the additional funding had come from an underspend within the Property Services budget.

Note: *Questions and responses previously circulated, copy attached to minutes.

The Leader presented the report of the meeting of the Cabinet held on 9 June 2016.

Arising thereon:

(1)        National Assisted Burials  (Minute 16)

The Leader MOVED, seconded by Councillor N V Davey

THAT the recommendation of the Cabinet as set out in Minute 16 be ADOPTED.

Upon a vote being taken, the MOTION was declared to have been CARRIED.

The Vice Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 23 May 2016.

The Chairman of the Audit Committee presented the report of the meeting of the Committee held on 31 May 2016.

The Chairman of the Managing the Environment Policy Development Group presented the report of the meeting of the Group held on 17 May 2016.

The Chairman of the Decent and Affordable Homes Policy Development Group presented the report of the meeting of the Group held on 24 May 2016.

The Chairman of the Economy Policy Development Group presented the report of the meeting of the Group held on 26 May 2016.

The Chairman of the Community Well Being Policy Development Group presented the report of the meeting of the Group held on 7 June 2016

The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 11 May 2016.

The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 8 June 2016.

Note: Councillor Mrs J Roach declared a personal interest in Minute 27(a) (i) in that she was the applicant.

To deal with any questions raised in pursuant to Procedure Rule 13 not already dealt with during the relevant Committee report.

There were no questions submitted under Procedure Rule 13.2.

To receive a report of the Head of Communities ad Governance and Monitoring Officer providing Members with an update on the review of the Members Allowances Scheme.

The Council had before it a *report of the Head of Communities and Governance providing Members with an update on the review of the Members Allowance Scheme.

The Chairman MOVED, THAT:

The Current Members Allowances Scheme be extended with no changes for an interim period.

Following discussion and upon a vote being taken, the MOTION was declared to have been CARRIED.

Note: * Report previously circulated, copy attached to minutes;

Cabinet Members will answer questions from Members on their Portfolios.

Councillor Mrs J Roach asked the Cabinet Member for Planning and Economic Regeneration whether officers were anywhere near addressing the issue of an AONB for the Exe Valley.

The Cabinet Member responded stating that he would chase the issue up.

To receive any statements made and notice of future questions by Members.

Note: the time allowed for this item is limited to 15 minutes.

No issues were raised.