Agenda and minutes

To receive any apologies for absence.

Apologies were received from:  Councillors:  Mrs E M Andrews, Mrs A R Berry, Mrs G Doe, Mrs S Griggs, T G Hughes and N A Way.

To approve as a correct record the Minutes of the Meeting of Council on 22 February 2017

 

The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.

 

The minutes of the meeting held on 22 February 2017 were agreed as a correct record and signed by the Chairman.

To receive any announcements which the Chairman of the Council may wish to make.

 

The Chairman had the following announcements to make:

 

·         He welcomed Kathryn Tebbey, Legal Services Manager and Monitoring Officer and Andrew Pritchard, Director of Operations to their first meeting of the Council.

·         The Freedom of the Town March would take place on Sunday 30 April, the multi-storey car park would be open and free parking would be available.

·         Members were requested not to use the free desk in the Member Services office leading up to the County Council and Parliamentary Elections.

To receive any questions relating to items on the agenda from members of the public and replies thereto.

 

There were no members of the public present.

To receive any petitions from members of the public.

 

There were no petitions from members of the public.

(1) Motion 535 (Councillor D J Knowles – 14 February 2017)

 

The following motion had been referred to the Cabinet for consideration and report:

 

This Council resolves to enter into an agreement with Tiverton Town Council to retain at Tiverton Town Hall all the paintings currently on display at Tiverton Town Hall, either by way of long term loan or transfer to Tiverton Town Council, subject to the necessary insurance and security being maintained.'

 

The Cabinet at its meeting on 30 March 2017 considered the Motion and RESOLVED that the remaining paintings (outside the original agreement) be loaned to Tiverton Town Council subject to the necessary insurance and security being maintained by the Town Council.

 

 (2)  Motion 536 (Councillor Mrs J Roach – 4 April 2017)

 

The Council had before it a MOTION submitted for the first time.

 

That the Mid Devon District Council resolves to place 10% of any future capital receipts in a community account to be used to give grants to new organisations that are providing care in the community. This fund to be administered by Officers with set criteria agreed by council. The main criteria being that no grant will be made to any organisations that have paid managers or administrators.

 

In accordance with Procedure Rule 14.4, the Chairman of the Council has decided to allow this Motion (if moved and seconded) to be dealt with at this meeting.

(1) Motion 535 (Councillor D J Knowles – 14 February 2017)

 

The following motion had been referred to the Cabinet for consideration and report:

 

“This Council resolves to enter into an agreement with Tiverton Town Council to retain at Tiverton Town Hall all the paintings currently on display at Tiverton Town Hall, either by way of long term loan or transfer to Tiverton Town Council, subject to the necessary insurance and security being maintained”.

 

The Cabinet at its meeting on 30 March 2017 supported the Motion and RESOLVED that the remaining paintings (outside the original agreement) be loaned to Tiverton Town Council subject to the necessary insurance and security being maintained by the Town Council.

 

Following discussion and upon a vote being taken, the MOTION was declared to have been CARRIED.

 

 (2)  Motion 536 (Councillor Mrs J Roach – 4 April 2017)

 

The Council had before it a MOTION submitted for the first time.

 

That the Mid Devon District Council resolves to place 10% of any future capital receipts in a community account to be used to give grants to new organisations that are providing care in the community. This fund to be administered by Officers with set criteria agreed by council. The main criteria being that no grant will be made to any organisations that have paid managers or administrators.

 

The MOTION was MOVED by Councillor Mrs J Roach and seconded by Councillor Mrs N Woollatt.

 

In accordance with Procedure Rule 14.4, the Chairman of the Council had ruled that this Motion to be dealt with at this meeting.

 

Following debate and upon a vote being taken, the MOTION was declared to have FAILED.

 

Note:  Councillor T W Snow declared a personal interest as he was using community groups to help care for his wife.

To receive and consider the reports, Minutes and recommendations of the meetings as follows:

 

(1)   Cabinet

 

-        2 March 2017

-        30 March 2017

 

2)    Scrutiny Committee

 

-            13 March 2017

-            17 March 2017

-            10 April 2017

           

(3)  Audit Committee

 

-      21 March 2017 

           

(4)  Environment Policy Development Group

 

-            7 March 2017

 

(5)  Homes Policy Development Group

 

-            14 March  2017

 

(6)   Economy Policy Development Group

 

-             16 March 2017

 

(7)  Community Policy Development Group

 

-            28 March 2017

 

(8)  Planning Committee

 

-            1 March 2017

-            29 March 2017

-            19 April 2017 (to follow)

 

(9) Licensing Committee

 

-             21 March 2017

 

(10) Regulatory Committee

 

-                 21 March 2017

 

       (11)Standards Committee

 

-            4 April 2017

 

 

The Leader presented the report of the meeting of the Cabinet held on 2 March 2017.

The Leader presented the report of the meeting of the Cabinet held on 30 March 2017.

 

1. Street Scene Enforcement Policy (Minute 166)

 

The Leader MOVED, seconded by Councillor C R Slade:

 

THAT the recommendation of the Cabinet as set out in Minute 166 be ADOPTED.

 

Following discussion and upon a vote being taken, the MOTION was declared to have been CARRIED.

 

Note: Councillors Mrs J Roach and T W Snow requested that their vote against the decision be recorded.

 

2. Vulnerability Policy (Minute 168)

 

The Leader MOVED, seconded by Councillor R L Stanley:

 

THAT the recommendation of the Cabinet as set out in Minute 168 be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

3.  Telecare Policy (Minute 169)

 

The Leader MOVED, seconded by Councillor P J Heal:

 

THAT the recommendation of the Cabinet as set out in Minute 169 be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

4.  Pay Policy (Minute 175)

 

The Leader MOVED, seconded by Councillor C R Slade:

 

THAT the recommendation of the Cabinet as set out in Minute 175 be ADOPTED.

 

Following discussion and upon a vote being taken, the MOTION was declared to have been CARRIED.

 

 

The Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 13 March 2017.

 

The Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 17 March 2017.

 

The Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 10 April 2017.

 

The Chairman of the Audit Committee presented the report of the meeting of the Committee held on 21 March 2017.

 

The Chairman of the Environment Policy Development Group presented the report of the meeting of the Group held on 7 March 2017.

 

The Chairman of the Homes Policy Development Group presented the report of the meeting of the Group held on 14 March 2017.

 

The Chairman of the Economy Policy Development Group presented the report of the meeting of the Group held on 16 March 2017.

 

The Chairman of the Community Policy Development Group presented the report of the meeting of the Group held on 28 March 2017.

 

The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 1 March 2017.

 

The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 29 March 2017.

 

The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 19 April 2017.

 

The Chairman of the Licensing Committee presented the report of the meeting of the Committee held on 21 March 2017.

 

1. Pre-application Advice and Charging for Licensing Applications (Minute 11)

 

The Chairman of the Licensing Committee MOVED, seconded by Councillor P J Heal:

 

THAT the recommendation of the Licensing Committee as set out in Minute 11 be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

 

The Chairman of the Regulatory Committee presented the report of the meeting of the Committee held on 21 March 2017.

 

1. Pre-application Advice and Charging for Licensing Applications (Minute 20)

 

The Chairman of the Regulatory Committee MOVED, seconded by Councillor P J Heal:

 

THAT the recommendation of the Regulatory Committee as set out in Minute 20 be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

 

The Chairman of the Standards Committee presented the report of the meeting of the Committee held on 4 April 2017.

 

1. Standards Issues (Minute 36 (a)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor Mrs M E Squires:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (a) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

2. Standards Issues (Minute 36 (b)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor C R Slade:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (b) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

3. Standards Issues (Minute 36 (c)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor Mrs E J Slade:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (c) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

4. Standards Issues (Minute 36 (d)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor C R Slade:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (d) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

5. Standards Issues (Minute 36 (e)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor P H D Hare-Scott:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (e) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

6. Standards Issues (Minute 36 (f)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor Miss C E L Slade:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (f) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

7. Standards Issues (Minute 36 (g)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor C R Slade:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (g) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

8. Standards Issues (Minute 36 (h)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor R J Dolley:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (h) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

9.  Standards Issues (Minute 36 (i)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor F J Rosamond:

 

THAT the recommendation of the Standards Committee as set out in Minute 36 (i) be ADOPTED.

 

Upon a vote being taken, the MOTION was declared to have been CARRIED.

 

10.  Standards Issues (Minute 36 (j)

 

The Chairman of the Standards Committee MOVED, seconded by Councillor R F Radford:

 

THAT the recommendation of the Standards Committee as set out  ...  view the full minutes text for item 167.

There were no questions submitted under Procedure Rule 13.2.

 

 

To receive the Annual reports (attached) of the Audit Committee, Scrutiny Committee and the four Policy Development Groups.

 

The Chairmen of the Audit Committee and the Scrutiny Committee and the Chairmen of the Environment, Homes, Community and Economy Policy Development Groups presented their Annual Reports* to the Council.

 

Note: *Reports previously circulated, copy attached to minutes.

 

The Leader will address the Council.

The Leader of the Council addressed the Council informing Members that:

 

·         The Local Plan Review had been completed and submitted by its target date of 31 March 2017, he added that he would like to thank the Head of Planning and Regeneration and the Forward Planning Team for their hard work over a number of years and specifically in recent months.

·         Many Councillors would well remember the town hall site being a tennis court and how the land had stood idle for many years.  Mikhail Riches had been chosen as architects for the site, the scheme was proposed to be well in keeping with the local area and that this was new and exciting times for Tiverton.

·         With regard to the Peer Review, as Members were aware this exercise had taken place in early March and he thanked all officers and Members who had been involved.  The results of the Peer review would be published after 4 May.

 

Cabinet Members will answer questions from Members on their Portfolios.

 

1.            Councillor L Taylor addressing the Cabinet Member for Community Well-Being stated that his daughter was a member of the swimming club at Exe Valley Leisure Centre and that following the refurbishment of the centre a new policy had been put in place with regard to footwear within the wet side area of the centre.  Users were requested to either go barefoot or wear shoe covers.  It was noted that the centre had 15,000 users and that was without parents, that was a lot of shoe covers per year. The bin seemed to be overflowing and the dispensers empty.  He had been informed that the used covers were binned and not recycled, what plans were there for a better solution?

 

The Cabinet Member stated that the same policy was in place at Lords Meadow Leisure Centre.  The policy had been put in place to keep the floors clean and that this had proved very successful. Recycling of the used items had been considered but had been found to be contaminated, however, we were trying to reduce the number of shoe covers being used by encouraging users to go bare foot or to purchase flip flops available in the centre.  There had been an increase in the number of users wearing their own indoor footwear and an advertising programme was being put in place with a view to reducing the amount of shoe covers used by 30% by September.  He would address the issue with regard to the bins.

 

2. Councillor R M Deed addressing the Cabinet Member for Planning and Regeneration  and referring to the development on the Eastern Urban Extension in Tiverton stated that there had been increased press interest in the development and that continued plans to develop the area was putting an enormous strain on local residents.  He outlined the history of the site and his original concerns at the masterplanning stage.  The original proposals were for 35% affordable houses on the site, how many housing units had been approved, how many affordable homes and how many market homes had been completed?

 

The Cabinet Member stated that 330 dwellings had been approved on the Waddeton Park site which included 70 affordable homes.  The Chettiscombe application required discussions which were ongoing with regard to the S106 agreement.  He would find out the number of affordable homes proposed on the site and inform the Member.  No houses had been completed on the site.

 

Councillor Deed stated that 70 out of 330 dwellings was not 35%.

 

The Cabinet Member advised that the policy set out that 35% of affordable housing should be considered, the average on most applications was between 23% and 24% as viability issues had to be considered.

 

Councillor Deed referred to the primary school on the site and the fact that Devon County Council had at the time of the masterplan stated that there was adequate room in local schools and therefore a new primary school on the site was not urgent.  Was there now a date  ...  view the full minutes text for item 171.

To receive any statements made and notice of future questions by Members.

 

Note:  the time allowed for this item is limited to 15 minutes.

 

Councillor R J Dolley highlighted the Heathcoat 200 event that had taken place last summer and that it had been intimated that another event may take place this year; he hoped that the Council would support such an event.

 

Councillor R M Deed reported that the rail event that took the train to London from Okehampton had been a huge success and hopefully we were on the way to having a 7 day week service in the future.

 

Councillor Dolley referred to a football event taking place in Cullompton that evening.