Venue: Council Chamber, Town Hall, Tiverton
Contact: Sally Gabriel
Link: audio necording
No. | Item |
---|---|
Apologies To receive any apologies for absence. Minutes: Apologies were received from Councillors: Mrs J B Binks, F W Letch, R L Stanley and Mrs N Woollatt. |
|
To approve as a correct record the Minutes of the Meeting of Council on 15 July 2015
The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.
Minutes: The minutes of the Meeting of the Council held on 15 July 2015 were agreed as a correct record and signed by the Chairman.
|
|
Chairman's Announcements To receive any announcements which the Chairman of the Council may wish to make.
Minutes: The Chairman had the following announcements to make:
· Prior to the meeting he had presented a Long Service Award to Mr Mike Lowman (Building Maintenance Supervisor) who had completed 25 years service with the District Council. · He reminded Members that an Extraordinary Meeting of the Council would follow this meeting. · He informed the meeting that in the last week he had travelled to London with Crediton Rugby Club who had been presented with the National Community Rugby Club Award. |
|
Public Question Time To receive any questions relating to items on the agenda from members of the public and replies thereto.
Minutes: There were no questions from members of the public present. |
|
Petitions (00-03-00) To receive any petitions from members of the public.
Minutes: Mr Hutcheon requested the Council to consider allocating land at Junction 27 for the proposed Eden Westwood development and presented a petition to the Chairman of the Council. The Chairman indicated that the petition would be considered by the Forward Planning Department as part of the Local Plan process. |
|
Notices of Motions (00-08-17) (1) Motion 522 (Councillor Mrs N Woollatt 25 May 2015)
The following motion had been referred to the Managing the Environment Policy Development Group for consideration and report:
That this council explores what options may be available to it to introduce a local policy in Mid Devon requiring supermarkets, food manufacturers and producers over a certain size to donate discarded food fit for human consumption to charities and other food waste to other methods of recycling such as animal feed, composting or waste to energy. The Policy Development Group at its meeting on 4 August 2015 considered the proposal and recommended that it be supported and subject to Council approval a working group be put in place to explore the subject.
Minutes: Notices of Motions (1) Motion 522 (Councillor Mrs N Woollatt 25 May 2015)
The following motion had been referred to the Managing the Environment Policy Development Group for consideration and report:
That this council explores what options may be available to it to introduce a local policy in Mid Devon requiring supermarkets, food manufacturers and producers over a certain size to donate discarded food fit for human consumption to charities and other food waste to other methods of recycling such as composting or waste to energy. The Policy Development Group at its meeting on 4 August 2015 considered the proposal and recommended that it be supported and subject to Council approval a working group be put in place to explore the subject.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
|
|
Cabinet - Report of the meeting - 30 July 2015 (00-11-57) PDF 158 KB (1) Cabinet - 30 July 2015 - 7 August 2015 - 27 August 2015
(2) Scrutiny Committee - 10 August 2015 - 24 August 2015
(3) Audit Committee - 28 July 2015
(4) Managing the Environment Policy Development Group - 4 August 2015
(5) Decent and Affordable Homes Policy Development Group - 11 August 2015
(6) Community Well-Being Policy Development Group - 18 August 2015
(7) Planning Committee - 29 July 2015 - 26 August 2015
(8) Licensing Committee - 3 September 2015 (to follow)
(9) Regulatory Committee - 3 September 2015 (to follow)
Additional documents:
Minutes: The Leader presented the report of the meeting of the Cabinet held on 30 July 2015.
The Council had before it questions* submitted by Councillor Mrs J Roach in accordance with Procedure Rule 12.2(1) together with a responses from the Head of Communities and Governance.
Councillor Mrs Roach asked supplementary questions in accordance with Procedure Rule 12.2(6) (a)
Review of the RIPA policy, had there been a more recent review?
The Head of Communities and Governance stated that a more recent review had not taken place; the policy was in the process of being updated.
When was the policy review changed from the Scrutiny Committee to the Cabinet?
The Head of Communities and Governance stated that the change was made when the Budget and Policy Framework was considered as it was agreed that the Scrutiny Committee should scrutinise rather than approve policy.
The RIPA Policy stated that it should be reviewed by the Scrutiny Committee, however the Cabinet in February had recommended that it be considered by the Community Well-Being Policy Development Group.
The Head of Communities and Governance stated that the policy was in the process of being updated and would be presented to the relevant committee.
Have the recommendations within the letter been considered?
The Head of Communities and Governance stated that the recommendations were being considered as part of the policy review.
Notes:
(i) Councillor Mrs J Roach declared a personal interest in Minute 36 as Chair of the Group proposing to renovate the Silverton Toilets;
(ii) Questions and responses circulated at the meeting, copy attached to signed minutes.
|
|
Cabinet - Report of meeting held on 7 August 2015 (00-24-03) Minutes: The Leader presented the report of the meeting of the Cabinet held on 7 August 2015.
|
|
Cabinet - Report of the meeting held on 27 August 2015 (00-24-21) Minutes: The Leader presented the report of the meeting of the Cabinet held on 27 August 2015.
The Council had before it questions* submitted by Councillor N A Way in accordance with Procedure Rule 12.2(1) together with a response from the Head of Housing and Property Services.
Councillor Way asked a supplementary question in accordance with Procedure Rule 12.2(6) (a) regarding his concern that there was no temporary accommodation to be found in Crediton for Crediton people.
|
|
Scrutiny Committee - Report - meeting held on 10 August 2015 (00-27-51) Minutes: The Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 10 August 2015.
|
|
Scrutiny Committee - Report of the meeting held on 24 August 2015 (00-30-17) Minutes: The Chairman of the Scrutiny Committee presented the report of the meeting of the Committee held on 24 August 2015.
|
|
Audit Committee - Report - Meeting - held on 28 July 2015 (00-31-33) Minutes: The Chairman of the Audit Committee presented the report of the meeting of the Committee held on 28 July 2015.
|
|
Managing the Environment Policy Development Group - Report - Meeting held on 4 August 2015 (00-32-08) Minutes: The Chairman of the Managing the Environment Policy Development Group presented the report of the meeting of the Group held on 4 August 2015.
The Council had before it questions* submitted by Councillor R Wright in accordance with Procedure Rule 12.2(1) together with a response from the Cabinet Member for the Environment.
|
|
Decent and Affordable Homes Policy Development Group - Meeting - held on 11 August 2015 (00-34-59) Minutes: The Chairman of the Decent and Affordable Homes Policy Development Group presented the report of the meeting of the Group held on 11 August 2015.
|
|
Community Well-Being Policy Development Group - Report - Meeting held on 18 August 2015 (00-35-51) Minutes: Councillor B A Moore in the absence of the Chairman of the Community Well Being Policy Development Group presented the report of the meeting of the Group held on 18 August 2015.
|
|
Planning Committee - Report - Meeting held on 29 July 2015 (00-36-36) Minutes: The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 29 July 2015
|
|
Planning Committee - Report - Meeting 26 August 2015 (00-37-18) Minutes: The Chairman of the Planning Committee presented the report of the meeting of the Committee held on 26 August 2015.
|
|
Licensing Committee - Report - 3 September 2015 (00-37-52) Minutes: The Chairman of the Licensing Committee presented the report of the meeting of the Committee held on 3 September 2015.
|
|
Regulatory Committee - Report - 3 September 2015 (00-38-18) Minutes: The Chairman of the Regulatory Committee presented the report of the meeting of the Committee held on 3 September 2015.
|
|
Questions To deal with any questions raised pursuant to Procedure Rule 12 not already dealt with during the relevant Committee report.
Minutes: There were no questions submitted under Procedure Rule 12.2.
|
|
Appointment (00-39-15) It is recommended that, in preparation for the Police and Crime Commissioner Elections in May 2016, the Head of Housing and Property Services be appointed as interim Electoral Registration Officer and interim Returning Officer in accordance with Sections 8 and 35 of the Representation of the People Act 1983. This appointment would take effect from 14th September 2015 and would be reviewed after May 2016.
Minutes: The Council had before it a recommendation regarding the appointment of an interim Electoral Registration Officer and interim Returning Officer.
The Chairman MOVED,
That, in preparation for the Police and Crime Commissioner Elections in May 2016, the Head of Housing and Property Services be appointed as interim Electoral Registration Officer and interim Returning Officer in accordance with Sections 8 and 35 of the Representation of the People Act 1983. This appointment would take effect from 14th September 2015 and would be reviewed after May 2016.
Following discussion, the MOTION was declared to have been CARRIED. |
|
Outside Body representation - Local Delivery Group advising the Tiverton Children's Centre (00-44-11) To appoint a Member to the Local Delivery Group which advises the Tiverton Children’s Centre (meets four times a year). Minutes: The Chairman indicated that the Council had been requested to appoint a Member to the Local Delivery Group advising the Tiverton’s Children’s Centre. Councillor Mrs C P Daw expressed an interest in the appointment.
Upon a VOTE being taken, Councillor Mrs Daw was declared to have been appointed to the Local Delivery Group advising the Tiverton’s Children’s Centre. |
|
State of the District Debate (00-45-57) The Leader has requested that Members discuss the subject for the State of the District Debate. Minutes: The Leader had requested that Members discuss the subject for the State of the District Debate.
The Chairman asked for suggestions:
Councillor Mrs M E Squires suggested that the debate consider rural funding for local government versus urban funding.
Councillor Mrs J Roach suggested that the debate take the form of an open meeting in an attempt to engage with local people with regard to priorities for the Council.
Following discussion and upon a vote being taken, the suggestion of a State of the District Debate entitled rural funding for local government versus urban funding was APPROVED.
|
|
Questions to Cabinet Members (00-56-04) Cabinet Members will answer questions from Members on their Portfolios.
Minutes: Councillor Mrs C P Daw asked the Leader: following David Cameron’s announcement this week that the U.K will be accepting 20,000 refugees over the next five years. What are the plans for MDDC to accept these refugees, how many are we looking to accept and how are we going to deliver the service.
The Leader stated that he was awaiting information from Central Government with regard to how additional resources would be allocated.
Councillor R M Deed asked the Cabinet Member for Planning and Economic Regeneration if he could update the meeting of the timing of the submission of the Local Plan.
The Cabinet Member for Planning and Economic Regeneration stated that he was aware that further work had been requested by the Environment Agency regarding improvements to Junction 28 to allow the settlement east of Cullompton to come forward. He had a meeting the following day where he would gain further information.
Councillor R M Deed referring to Junction 27 and the petition received earlier in the meeting asked the Leader if he could inform the meeting if there was a draft timetable available for modifications to the Local Plan submission.
The Leader stated that officers were still going through the revised submission and he would need to be informed whether a modification was required. Councillor N A Way asked the Leader: with the recent communication concerning devolution from the Leader of DCC in mind: We understand that the authority recently attended a meeting with other principal authorities from Devon and representatives from Somerset authorities to discuss the issue of devolution and transferring of powers from central to local government. This also included talks about the principles concerning any future bids to Central Government to gain extra powers. It seems that so far at least that parish and town councils have not been included in these talks. Before this process goes any further, and because devolution means the passing of powers downwards, is the Leader consulting with the parish and town councils on this subject and seeking their views? The Leader stated that the Chief Executive and the Deputy Leader had attended with other authorities and a statement of intent had been sent by the required deadline imposed by Government (Members had been informed of this via WIS the previous week). There had been no time to consult with Town and Parish Councils, however the timeframe involved for further work to take place was 18-24 months and more information would be available with regard to what was proposed to be devolved. Councillor Mrs J Roach addressing the Leader stated that with regard to the current refugee crisis, she had been asked if previously used residential homes could be used to house refugees and that people want someone to coordinate matching people who were willing to take in refugee families; if the Council could have some involvement who would be available to lead on the project? The Leader stated he was awaiting information from Central Government. Councillor R Wright asked ... view the full minutes text for item 61. |
|
Members Business (1-28-42) To receive any statements made and Notice of future questions by Members.
Minutes: Councillor Mrs J Roach wished to offer her congratulations to the organisers of the Feast of St James in Tiverton. |
|