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Agenda and minutes

Venue: Phoenix Chambers, Phoenix House, Tiverton

Contact: Sally Gabriel 

Link: audio recording

Items
No. Item

1.

Chairman of the Council (00-05-06)

To elect the Chairman of the Council for the year 2017/18

 

Minutes:

Councillor Mrs M E Squires nominated Councillor P J Heal for election as Chairman of the District Council for the year 2017/2018.  This nomination was seconded by Councillor R L Stanley.

 

Upon a vote being taken,  it was then:-

 

RESOLVED that Councillor P J Heal be elected Chairman of the Mid Devon District Council for the Municipal Year 2017/2018.

 

In accordance with Section 83 of the Local Government Act 1972, Councillor P J Heal then made a Declaration of Acceptance of Office and addressed the Council.

 

2.

Apologies (00-25-22)

To receive any apologies for absence.

Minutes:

Apologies were received from Councillors:

 

N V Davey, Mrs C P Daw, R J Dolley, Mrs S Griggs, Miss C E L Slade and L Taylor.

3.

Minutes (00-25-48) pdf icon PDF 347 KB

To approve as a correct record the Minutes of the Meeting of Council on 26 April 2017.

 

The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.

 

Minutes:

The Minutes of the Meeting of the Council held on 26 April 2017 were approved as a correct record and SIGNED by the Chairman.

 

4.

Vice Chairman of the Council (00-27-08)

To elect the Vice Chairman of the Council for the year 2017/18.

 

Minutes:

Councillor R J Chesterton nominated Councillor R B Evans for election as Vice Chairman of the District Council for the year 2017/2018.  This nomination was seconded by Councillor R F Radford.

 

Upon a vote being taken, it was then:-

 

RESOLVED that Councillor R B Evans be elected Vice Chairman of the Mid Devon District Council for the Municipal Year 2017/2018.

 

In accordance with Section 83 of the Local Government Act 1972, Councillor R B Evans then made a Declaration of Acceptance of Office.

 

5.

Chairman of the Scrutiny Committee (00-35-24)

To elect the Chairman of the Scrutiny Committee for 2017/18.

 

Minutes:

Councillor T W Snow nominated Councillor F J Rosamond for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor Mrs E M Andrews.

 

Upon a vote being taken, it was

 

RESOLVED that Councillor F J Rosamond be elected Chairman of the Scrutiny Committee for the Municipal Year 2017/2018.

 

6.

Appointment of Committees, Policy Development Groups, Working Groups and other Internal Bodies (00-38-50) pdf icon PDF 112 KB

It is recommended:

 

(a)     that the Council approve the allocation of seats on Committees and other Council Bodies as shown on the schedule;

 

(b)     that Members be appointed to Committees in accordance with the names notified (see attached sheet) to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats  in (a) above;

 

(c)     that Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified (see attached sheet) to the  Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats in (a) above;

 

(d)     that the Chief Executive be authorised to make changes to membership of Committees, Working Groups and other Internal Bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council;

 

(e)     that the appointments to seats remaining to be filled by ungrouped Members shall be made at this meeting.

 

 

Additional documents:

Minutes:

The Council had before it tables setting out the proposed allocation of seats on Committees and other Council bodies.

 

Arising thereon:-

 

Appointment of Committees and Allocation of Seats on Committees and other Council Bodies

 

The Chairman MOVED THAT,

 

(a)       the tables be approved with regard to the allocation of seats on Committees and other bodies;

 

(b)       Members be appointed to Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;

 

(c)        Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;

 

(d)       the Chief Executive be authorised to give effect to such changes to membership of Committees, Working Groups and other internal bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council.

 

(e)       the appointment to seats remaining to be filled by Members, not being members of a Political Group, shall be made at this meeting.

 

Upon a vote being taken the individual MOTIONS were declared to have been CARRIED, with: Councillor F W Letch requesting that his vote against (a), (b) and (c) and that his abstention from voting for (d) be recorded, Councillor Mrs J Roach requesting that her vote against (a), (b), (c) and (e) be recorded  and Councillor R Wright requesting that his vote against (a) (b) and (c)  be recorded; the allocation and the following table  was APPROVED including the appointment of Councillor  Mrs J Roach to the Scrutiny Committee and as a substitute to the Planning Committee, the appointment of Councillor J L Smith to the Scrutiny Committee, the Environment Policy Development Group, the Licensing Committee and the Regulatory Committee; the appointment of Councillor R M Deed to the Audit Committee;  the appointment of Councillor R J Dolley to the Homes Policy Development Group, the Community Policy Development Group and the Planning Committee; the appointment of Councillor Mrs N Woollatt to the Economy Policy Development Group, the Standards Committee and the Planning Policy Advisory Group; the appointment of Councillor D J Knowles to the Planning Committee, the Planning Working Group, the Licensing Committee, the Regulatory Committee , the Planning Policy Advisory Group and the Greater Exeter Strategic Partnership Member Reference Forum.

Scrutiny (12)

 

Mrs H Bainbridge (C)

Mrs A R Berry (C)

Mrs C P Daw (C)

Mrs G Doe (C)

S G Flaws (C)

Mrs B M Hull (C)

T G Hughes (C)

Mrs J Roach (UG)

F J Rosamond (ING)

J L Smith (UG)

T W Snow (ING)

N A Way (LD)

 

Audit Committee (7)

 

Mrs J B Binks (C)

Mrs C A Collis (C)

R M Deed (UG)

R Evans (C)

T G  ...  view the full minutes text for item 6.

7.

Appointment of Outside Bodies (00-43-52) pdf icon PDF 110 KB

To consider the list of annual appointments.

Minutes:

The Chairman MOVED,

 

THAT Members be appointed to outside bodies in accordance with the list circulated as amended by the appointment of Councillors R J Chesterton and C J Eginton to the Building Control Joint Services Committee and Councillor B A Moore to INVOLVE – Voluntary Action in Mid Devon

           

Upon a vote being taken the MOTION was declared to have been CARRIED and the following appointments APPROVED.          

 

Outside Body

Previous Representative/s

 

Representative/s for 2017/18

Appointment Length

 

Blackdown Hills AONB Partnership

 

Cllr F J Rosamond

Cllr F J Rosamond

Annual

 

Broadpath Landfill Liaison Committee

 

Cllr R Evans

 

Cllr R Evans

Annual

Building Control Joint Services Committee

New – Council agreed

Cabinet Member for Planning and Economic Regeneration and Leader be appointed (22 February 2017)

 

Cabinet Member for Planning and Economic Regeneration and Leader

Annual

Business Forum Mid Devon

 

Cabinet Member for Planning and Economic Regeneration

 

Cabinet Member for Planning and Economic Regeneration

 

 

Annual

 

Culm Valley Children’s Monitoring Group

 

Cllr R F Radford

 

Cllr R F Radford

 

Annual

Council for the Protection of Rural England Devon Area Executive Committee

 

Cllr J D Squire

 

Cllr J D Squire

Bi-annual (due for review in May 2017)

 

Cullompton Town Team

2 Members

 

Cllr K I Busch

Cllr Mrs A R Berry

 

Cllr K I Busch

Cllr Mrs A R Berry

 

Annual

Devon Districts Forum

Leader

 

Leader

Annual

Devon Historic Buildings Trust

Cllr Mrs E J Slade

 

Cllr Mrs E J Slade

Annual

 

Devon and Exeter Rail Project Working Party to include Okehampton Rail Working Group

 

Cllr R M Deed

Cllr T W Snow

 

Cllr R M Deed

Cllr T W Snow

Annual

INVOLVE – Voluntary Action in Mid Devon

Vacancy

Cllr B A Moore

Annual

 

Mid Devon Highways and Traffic Orders Committee (2 Members)

 

Cllr R J Chesterton

Cllr D R Coren

Cllr R J Chesterton

Cllr D R Coren

Bi-annual (due for review in May 2017)

South West Councils

Leader

Leader

Annual

South West Councils Employers Panel

 

Cabinet Member for the Working Environment and Support Services

 

Cabinet Member for the Working Environment and Support Services

 

 

Annual

TAP Fund Panel (previously known as ‘DCC County Committee’)

 

Cllr W J Daw

Cllr D J Knowles

 

 

 

Cllr W J Daw

Cllr D J Knowles

 

Annual

 

 

8.

Scheme of Delegations (00-53-22)

To agree the existing scheme of delegations as set out in Part 3 of the Constitution. (The Scheme of Delegation sets out the levels of decision making within the Council, outlining those to be made by Council, the Cabinet, individual Cabinet Members, those Committees with regulatory functions and officers).

 

 

Minutes:

The Chairman MOVED:-

 

THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution.

 

Upon a vote being taken the MOTION was declared to have been CARRIED.

 

9.

Programme of Meetings 00-53-58)

To approve the programme of ordinary meetings of the Council for the year 2017/18:

 

28 June 2017

30 August 2017

25 October 2017

13 December 2017

21 February 2018

25 April 2018

 

 

Minutes:

The Chairman MOVED:-

 

THATthe following programme of ordinary meetings of the Council for the year 2017/18 be approved:-

 

28 June 2017, 30 August 2017, 25 October 2017, 13 December 2017, 21 February 2018 and 25 April 2018

 

Upon a vote being taken the MOTION was declared to have been CARRIED.