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  • Agenda and draft minutes

    Annual Meeting, Council - Wednesday, 11th May, 2022 6.00 pm

    • Attendance details
    • Agenda frontsheet PDF 177 KB
    • Agenda reports pack
    • Alocation of seats PDF 285 KB
    • Printed draft minutes PDF 234 KB

    Venue: Phoenix Chambers, Phoenix House, Tiverton

    Contact: Sally Gabriel  Member Services Manager

    Link: audiorecording

    Items
    No. Item

    1.

    Chairman of the Council (00-07-19) - Vice Chairman in the Chair

    To elect the Chairman of the Council for the municipal year 2022/23.

     

    Minutes:

    Councillor C J Eginton nominated Councillor R F Radford (in his absence) for election as Chairman of the District Council for the year 2022/2023.  This nomination was seconded by Councillor Mrs C A Collis

     

    RESOLVED that Councillor R F Radford be elected Chairman of the Mid Devon District Council for the Municipal Year 2022/2023.

     

     

     

    2.

    Apologies (00-08-34)

    To receive any apologies for absence.

    Minutes:

    Apologies were received from Councillor R F Radford.

     

    Councillors: D Coren and S Pugh attended the meeting via Zoom.

    3.

    Minutes (00-08-52) pdf icon PDF 323 KB

    To approve as a correct record the Minutes of the Meeting of Council held on 27 April 2022.

    Minutes:

    The minutes of the previous meeting held on 27 April 2022 were agreed as a correct record and signed by the Vice Chairman.

    4.

    Vice Chairman of the Council (The Leader in the Chair) (00-15-37)

    To elect the Vice Chairman of the Council for the municipal year 2022/23.

     

    Minutes:

    Councillor J M Downes MOVED, seconded by Councillor G Barnell:-

     

    “That Councillor R J Dolley be elected as Vice Chairman of the Council for the Municipal Year 2022/2023”.

     

    RESOLVED that Councillor R J Dolley be elected Vice Chairman of Mid Devon District Council for the Municipal Year 2022/2023

     

    In accordance with Section 83 of the Local Government Act, 1972, Councillor Dolley then made a Declaration of Acceptance of Office and thanked the Council for having elected him again as its Vice Chairman.

     

    In the absence of the Chairman, the Vice Chairman took the chair.

     

    5.

    Chairman of the Scrutiny Committee (00-21-24)

    To elect the Chairman of the Scrutiny Committee for the municipal year 2022/23.

     

     

    Minutes:

    Councillor L D Taylor nominated Councillor S J Clist for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor L J Cruwys.

     

    Councillor Mrs N Woollatt nominated Councillor B G J Warren for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor Mrs E Lloyd

     

    Upon a vote being taken: It was then:-

     

    RESOLVED that Councillor S J Clist be elected Chairman of the Scrutiny Committee for the Municipal Year 2022/2023.

     

     

    6.

    Allocation of seats and appointment of Members to Committees, Policy Development Groups and politically proportioned Working Groups (00-28-15) pdf icon PDF 134 KB

    To consider the seat allocation report and to appoint members to the various bodies. (To follow)

     

     

    Minutes:

    The Council had before it a *report considering the seat allocations and to appoint members to various bodies for the current civic year 2022/23.

     

    Councillor L D Taylor proposed the motion 1(a) printed in the report subject to an amendmentseconded by Councillor L J Cruwys that one seat allocated to the Liberal Democrats on the Environment Policy Development Group be given to the Green Party and that in return the Green Party seat on the Planning Committee be given to the Liberal Democrats.

     

    Discussion took place with regard to:

     

    ·         The allocation agreed by the Group Leaders

    ·         Whether the Ungrouped Members should have been able to choose from the seats available to them

     

    Upon a vote being taken, it was RESOLVED:

     

    1.      In respect to the committees (including Policy Development Groups) and Other Groups listed in Appendix A for Civic Year 2022/23:

     

    (a)   Seats be allocated and appointments of ungrouped members be made, as shown in the report appendix as amended so that the number of seats allocated to the Liberal Democrats and Greens on Planning is changed to four and zero respectively; and Liberal Democrats and Greens on Environment PDG being changed to two and one respectively.

     

    Upon it being moved by Councillor R J Chesterton and seconded by the Leader it was RESOLVED:

     

    (b)   Non Group members be appointed to them in accordance with the approved allocations and names notified to the Proper Officer as provided for in the report.

     

    Upon it being moved by Councillor N V Davey and seconded by the Leader, it was RESOLVED:

     

    1. The Chief Executive be given delegated authority to make changes to each group’s membership in accordance with the approved allocation applicable at the time, as may be notified to him from time to time by the relevant political group leader.

     

    Notes:

     

    (i)            Councillors: D F Pugsley, A Wilce and Mrs N Woollatt requested that their vote against the decision (1a) be recorded;

     

    (ii)          *Report previously circulated, copy attached to minutes.

     

    7.

    Appointments to Outside Bodies (00-47-33) pdf icon PDF 112 KB

    To consider the list of appointments to outside bodies and seek representatives to the vacant positions available.

     

    Minutes:

    The Council had before it the *annual list of Outside Bodies with vacancies for approval.

     

    The Chairman MOVED: that the following annual positions be filled as follows:

     

     

    Outside Body

    For 2022/23

    Blackdown Hills AONB Partnership

    Cllr S J Clist

    Broadpath Landfill Liaison Committee

    Cllr R Evans

    Building Control Joint Committee

    The Leader

     

    Cabinet Member for Planning and Economic Regeneration

     

    Business Forum Mid Devon

     

    Cabinet Member for Planning and Economic Regeneration

     

    Community Safety Partnership

    Cabinet Member for Community Well-Being

    Culm Garden Village Delivery Board

     

    The Leader

     

    Cabinet Member for Planning and Economic Regeneration

     

     

    Cullompton Town Team

    (2 Cullompton Town Members)

     

     

    Cllr J Buczkowski

    Cllr E J Berry

     

    Devon Districts Forum / Devon Local Government Steering Group

     

     

     

    Leader

    Devon Historic Buildings Trust

    Cllr G Barnell

     

    Devon Rail Forum

     

     

    Cllr J M Downes

    Gypsy and Traveller Forum

    1      Cabinet Member for Planning and Economic Regeneration

     

    2        Cabinet Member for Housing and Property Services

     

    Cllr Mrs C P Daw

    Cllr F W Letch

    Cllr G Barnell

     

    Heart of the South West Joint Committee

     

    Leader

     

    Heart of the South West Local Enterprise Partnership Joint Scrutiny Committee

     

     

    Cllr S J Clist

    INVOLVE – Voluntary Action in Mid Devon

     

    Cllr B A Moore

     

    OkeRail Forum

     

     

    Cllr J M Downes

    South West Councils

    Leader

    South West Councils Employers Panel

     

    Cabinet Member for the Working Environment and Support Services

     

     

    Tiverton Town Centre Partnership

    (3 Tiverton Town Members)

     

     

    Cllr W Burke

    Cllr Mrs C P Daw

    Cllr B Holdman

     

     

    Upon a vote being taken, the MOTION was delcared to have been CARRIED.

     

    8.

    Scheme of Delegations (00-56-11)

    To agree the existing scheme of delegations as set out in Part 3 of the Constitution. (The Scheme of Delegation sets out the levels of decision making within the Council, outlining those to be made by Council, the Cabinet, individual Cabinet Members, those Committees with regulatory functions and officers).

     

     

     

    Minutes:

    Councillor C R Slade MOVED, seconded by Councillor L J Cruwys THAT:-

     

    “THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution.

     

    Upon a vote being taken the MOTION was declared to have been CARRIED.

     

    9.

    Programme of Meetings (00-57-32)

    To approve the programme of ordinary meetings of the Council for the year 2022/23:

     

    6 July 2022

    31 August 2022

    26 October 2022

    14 December 2022

    22 February 2022

    26 April 2022

     

     

    Minutes:

    The Chairman MOVED:-

     

    THATthe following programme of ordinary meetings of the Council for the year 2021/22 be approved:-

     

    6 July 2022, 31 August 2002, 26 October 2022, 14 December 2022,

    22 February 2023 and 26 April 2023.

     

    Upon a vote being taken the MOTION was declared to have been CARRIED