Agenda and draft minutes

To elect the Chairman of the Council for the municipal year 2022/23.

Councillor C J Eginton nominated Councillor R F Radford (in his absence) for election as Chairman of the District Council for the year 2022/2023.  This nomination was seconded by Councillor Mrs C A Collis

RESOLVED that Councillor R F Radford be elected Chairman of the Mid Devon District Council for the Municipal Year 2022/2023.

To receive any apologies for absence.

Apologies were received from Councillor R F Radford.

Councillors: D Coren and S Pugh attended the meeting via Zoom.

To approve as a correct record the Minutes of the Meeting of Council held on 27 April 2022.

The minutes of the previous meeting held on 27 April 2022 were agreed as a correct record and signed by the Vice Chairman.

To elect the Vice Chairman of the Council for the municipal year 2022/23.

Councillor J M Downes MOVED, seconded by Councillor G Barnell:-

“That Councillor R J Dolley be elected as Vice Chairman of the Council for the Municipal Year 2022/2023”.

RESOLVED that Councillor R J Dolley be elected Vice Chairman of Mid Devon District Council for the Municipal Year 2022/2023

In accordance with Section 83 of the Local Government Act, 1972, Councillor Dolley then made a Declaration of Acceptance of Office and thanked the Council for having elected him again as its Vice Chairman.

In the absence of the Chairman, the Vice Chairman took the chair.

To elect the Chairman of the Scrutiny Committee for the municipal year 2022/23.

Councillor L D Taylor nominated Councillor S J Clist for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor L J Cruwys.

Councillor Mrs N Woollatt nominated Councillor B G J Warren for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor Mrs E Lloyd

Upon a vote being taken: It was then:-

RESOLVED that Councillor S J Clist be elected Chairman of the Scrutiny Committee for the Municipal Year 2022/2023.

To consider the seat allocation report and to appoint members to the various bodies. (To follow)

The Council had before it a *report considering the seat allocations and to appoint members to various bodies for the current civic year 2022/23.

Councillor L D Taylor proposed the motion 1(a) printed in the report subject to an amendmentseconded by Councillor L J Cruwys that one seat allocated to the Liberal Democrats on the Environment Policy Development Group be given to the Green Party and that in return the Green Party seat on the Planning Committee be given to the Liberal Democrats.

Discussion took place with regard to:

·         The allocation agreed by the Group Leaders

·         Whether the Ungrouped Members should have been able to choose from the seats available to them

Upon a vote being taken, it was RESOLVED:

1.      In respect to the committees (including Policy Development Groups) and Other Groups listed in Appendix A for Civic Year 2022/23:

(a)   Seats be allocated and appointments of ungrouped members be made, as shown in the report appendix as amended so that the number of seats allocated to the Liberal Democrats and Greens on Planning is changed to four and zero respectively; and Liberal Democrats and Greens on Environment PDG being changed to two and one respectively.

Upon it being moved by Councillor R J Chesterton and seconded by the Leader it was RESOLVED:

(b)   Non Group members be appointed to them in accordance with the approved allocations and names notified to the Proper Officer as provided for in the report.

Upon it being moved by Councillor N V Davey and seconded by the Leader, it was RESOLVED:

2. The Chief Executive be given delegated authority to make changes to each group’s membership in accordance with the approved allocation applicable at the time, as may be notified to him from time to time by the relevant political group leader.

Notes:

(i)            Councillors: D F Pugsley, A Wilce and Mrs N Woollatt requested that their vote against the decision (1a) be recorded;

(ii)          *Report previously circulated, copy attached to minutes.

To consider the list of appointments to outside bodies and seek representatives to the vacant positions available.

The Council had before it the *annual list of Outside Bodies with vacancies for approval.

The Chairman MOVED: that the following annual positions be filled as follows:

Upon a vote being taken, the MOTION was delcared to have been CARRIED.

To agree the existing scheme of delegations as set out in Part 3 of the Constitution. (The Scheme of Delegation sets out the levels of decision making within the Council, outlining those to be made by Council, the Cabinet, individual Cabinet Members, those Committees with regulatory functions and officers).

Councillor C R Slade MOVED, seconded by Councillor L J Cruwys THAT:-

“THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution.

Upon a vote being taken the MOTION was declared to have been CARRIED.

To approve the programme of ordinary meetings of the Council for the year 2022/23:

6 July 2022

31 August 2022

26 October 2022

14 December 2022

22 February 2022

26 April 2022

The Chairman MOVED:-

THATthe following programme of ordinary meetings of the Council for the year 2021/22 be approved:-

6 July 2022, 31 August 2002, 26 October 2022, 14 December 2022,

22 February 2023 and 26 April 2023.

Upon a vote being taken the MOTION was declared to have been CARRIED