Agenda and draft minutes

To receive any apologies for absence.

There were no apologies.

To elect a Chairman for the Sub-Committee.

Cllr J Downes was duly elected Chairman of the Sub Committee.

An application has been received for a new premises licence to be granted under the Licensing Act 2023 for the Smeatharpe Stadium, Clayhidon, EX14 4SP.

Representations have been received and the licensing authority (Mid Devon District Council) must hold a hearing to determine the application.

Consideration was given to a report * of the Corporate Manager for Public Health, Regulation and Housing relating to an application that had been received for a new premises licence to be granted under the Licensing Act 2023 for the Smeatharpe Stadium, Clayhidon, EX14 4SP.

The Chairman introduced the members of the Sub-Committee, the Officers present and explained the process that the hearing would follow.

The Licensing Sub-Committee agreed that the meeting should be heard in public session.

There were no interests to declare by the Councillors.

The Lead Licensing Officer outlined the contents of the report and noted that 4 representations had been received which related to noise, potential traffic and the likelihood of theft as well as the Stadium being within an Area of Outstanding Natural Beauty (AONB).

The Chairman clarified that the Sub-Committee was here to consider the licensing of events and not whether events held at the Stadium. The latter was not for the Sub-Committee to consider.

The Applicant was present and was requested to present their case:

·       The Stadium has been operating for a number of years using temporary event notices to licence small events. The applicant has a personal license.

·       He had been setting up a bar at the motor racing events since 2017; and had either been present at these events himself or had arranged for someone with a personal licence to cover the events. 

·       This premises license would be for the motor race meetings only. Although he was aware that the Stadium hosted other events.

Questions asked, raised the following:

·       There was a planning restriction in place for the Stadium to hold up to 17 motor racing events per year.

·       The events at the Stadium were not licensable events and would take place regardless of a premises license.

·       The Applicant would be at the events himself or arrange for a colleague to cover (who also held a personal license).

·       The application related to 2 bars at the Stadium. For some events one of the bars was shut down after the racing and the bar nearest the camping area would be kept open until 10.30pm. 

·       With regards to alcohol storage at the bars, the Applicant explained that alcohol was only kept overnight when an event is held on a Saturday and Sunday. The Applicant would stay overnight and security was also on site. Otherwise only kegs were kept at the bars and the Applicant noted that there was an 8ft metal fence surrounding the area which would make removal of the kegs difficult.

·       There had only been one occasion when a Smeatharpe Stadium motor racing event was confused for another event across the airfield.

·       There had been racing events held at the Stadium for circa 30 years.

The Applicant and Officers then withdrew so that the Sub-Committee could consider its decision.

The Sub-Committee took into account the relevant legislation, the Council’s Statement of Licensing Policy and the Home Office Revised Guidance issued under section 182 of the Licensing Act 2003, the report  ...  view the full minutes text for item 3.