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  • Agenda and draft minutes

    Electoral Review Committee - Tuesday, 9th November, 2021 6.00 pm

    • Attendance details
    • Agenda frontsheet PDF 319 KB
    • Agenda reports pack PDF 1 MB
    • Printed draft minutes PDF 229 KB

    Venue: Phoenix Chamber, Phoenix House, Tiverton

    Contact: Sally Gabriel  Member Services Manager

    Link: audiorecording

    Items
    No. Item

    1.

    Election of a Chairman

    To elect a Chairman of the Committee.

    Minutes:

    RESOLVED that Cllr Mrs F J Colthorpe be elected Chairman of the Committee.

    2.

    Election of a Vice Chairman

    To elect a Vice Chairman for the Committee.

    Minutes:

    RESOLVED that Cllr L D Taylor be elected Vice Chairman of the Committee.

    3.

    Apologies

    To receive any apologies for absence.

    Minutes:

    Apologies were received from Cllr C J Eginton.

    4.

    Public Question Time

    To receive any questions relating to items on the agenda from members of the public and replies thereto.

    Minutes:

    There were no members of the public present.

    5.

    Terms of Reference pdf icon PDF 97 KB

    The Terms of Reference (ToR) sets out both an overview of those matters that can be considered in carrying out a Community Governance Review, and the scope of the review that the Electoral Review Committee will be recommending to the Council.

     

    The Committee will also be asked to agree on the timetable for the Review, which is set out in the Draft ToR.

     

    Additional documents:

    • Appendix 1 - Draft Terms of Reference (community governance review) , item 5. pdf icon PDF 222 KB
    • Appendix 2 - Proposed Consultees (community boundary review) , item 5. pdf icon PDF 350 KB

    Minutes:

    The Committee had before it a * report  considering the Terms of Reference (ToR)  which set out both an overview of those matters that could be considered in carrying out a Community Governance Review, and the scope of the review that the Electoral Review Committee would be recommending to the Council.

     

    The consultant outlined the contents of the report by way of presentation informing the meeting that in order to finalise the Terms of Reference, the Council would need to decide which elements of the community governance review that they wished to include in any review, the main parameters of the review and the scope of such a review.  He explained what the review could include:

     

    •        creating, merging, altering or abolishing parishes;

     

    •        the naming of parishes and the style of new parishes;

     

    •        the electoral arrangements for parishes (the ordinary year of election; council size; the number of councillors to be elected to council and parish warding); and,

     

    •        grouping parishes under a common parish council or de-grouping parishes.

     

    A community governance review was required to take into account:

     

    •        the impact of community governance arrangements on community cohesion; and

     

    •        the size, population and boundaries of a local community or parish.

     

    It was suggested that the review should consider:

     

    a)    The existing electoral arrangements and boundaries of all parishes

     

    b) Parish warding – whether the parish should be divided into wards for the purpose of electing councillors.  This would include considering the number of boundaries of any such wards, the number of councillors to be elected for any such ward and the name of any such ward.

     

    Consideration was given to the fact that district ward boundaries had moved (following the boundary review) and that these had impacted on parish boundaries

     

    The Committee then considered the timetable for the review as outlined in the report:

     

    Action

    Timetable

    Outline of Action

    Start Date

    15 December 2021

    Council publishes the terms of reference in accordance with full Council decision on 15 December 2021

    Consultation

    Two-month period starting with publication of terms of reference

    Council invites representations from interested parties on the application

    Draft proposals are prepared

    March to June 2022

    Draft proposals to be considered by the Electoral Review Committee

    Draft proposals are published

    By 31 July 2022

    Council publishes draft proposals

    Consultation

    Two-month period starting with publication of draft proposals

    Council invites representations from interested parties on the draft proposals

    Final recommendations are prepared

    September to December 2022

    Results of consultation considered by the Electoral Review Committee, who shall recommend the extent to which the Council will give effect to the recommendations

    Order made

    By 28 February 2023

    Council makes and publishes the community governance order

    Order takes effect

    March 2023

    Dependant on the outcome and recommendations

     

    Discussion took place regarding:

     

    ·         The consultation process that was proposed and whether such a consultation could be amalgamated with other consultations taking place at the same time.

    ·         A request by the committee to consider the consultation pack prior to publication

    ·         The  ...  view the full minutes text for item 5.