(1) Motion 550 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
As despite enquiries, I have been unable to ascertain whether this will happen anyway, to ensure that it does I propose ...
That once the Cullompton Relief Road Route Options consultation responses have been reviewed by the project team along with the completed flood modelling and environmental survey work and potentially a preferred route arrived at, that the results and information regarding that are presented to the Planning Policy Advisory Group for comment prior to the report to Cabinet.
In accordance with Procedure Rule 14.4, the Chairman of the Council has decided to allow this motion (if moved and seconded) to be dealt with at this meeting
(2) Motion 551 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
The payment in advance to a company contracted to deliver leaflets on behalf of the Council on the Cullompton Relief Road consultation who subsequently did NOT deliver to large parts of the town does not appear to have been effective use of tax payers money.
In the absence of any response as at 5th December to my supplementary question at Council of 24th October enquiring as to whether a refund would be sought for work not carried out by the delivery company, I propose ...
That this Council seeks to hold the company contracted to deliver leaflets informing residents about the Cullompton Relief Road to account for the non delivery of a large proportion of said leaflets and seeks to recover a refund for the element of work which was not carried out.
In accordance with Procedure Rule 14.4, the Chairman of the Council has decided to allow this motion (if moved and seconded) to be dealt with at this meeting.
(3) Motion 552 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
I believe that the Council has a duty to inform residents directly when an issue which will have a major impact on them is being consulted on by the Council. That is also the view of many residents. Given the failings, as detailed in the previous motion, to communicate directly with a large number of residents on the recent Cullompton Relief Road Route Options consultation, and the complaints that elements of the community (e.g. older people) were disadvantaged, again, in the absence of a response as at 5th December to my supplementary question on this at Council of 24th October I propose ...
That this Council carries out a second stage of consultation on the Relief Road once a preferred route has been identified to feed into and comment on the further more detailed work which will take place on development of junction strategies, engineering, environmental assessments and so on, prior to submission of a formal planning application.
Further to that, that this Council ensures that residents and businesses within Cullompton are informed in advance of the consultation commencing by direct contact via a letter or leaflet delivery.
Also, that hard copies of information regarding the consultation and means of responding be left in public buildings in the town in order that people who are not online or comfortable using computers can easily access and contribute to the consultation.
In accordance with Procedure Rule 14.4, the Chairman of the Council has decided to allow this motion (if moved and seconded) to be dealt with at this meeting
Minutes:
(1) Motion 550 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
As despite enquiries, I have been unable to ascertain whether this will happen anyway, to ensure that it does I propose ...
That once the Cullompton Relief Road Route Options consultation responses have been reviewed by the project team along with the completed flood modelling and environmental survey work and potentially a preferred route arrived at, that the results and information regarding that are presented to the Planning Policy Advisory Group for comment prior to the report to Cabinet.
In accordance with Procedure Rule 14.3, Councillor Mrs N Woollatt chose to WITHDRAW the MOTION as she had been advised that officers were proposing to call a meeting of the Planning Policy Advisory Group.
(2) Motion 551 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
The payment in advance to a company contracted to deliver leaflets on behalf of the Council on the Cullompton Relief Road consultation who subsequently did NOT deliver to large parts of the town does not appear to have been effective use of tax payers money.
In the absence of any response as at 5th December to my supplementary question at Council of 24th October enquiring as to whether a refund would be sought for work not carried out by the delivery company, I propose ...
That this Council seeks to hold the company contracted to deliver leaflets informing residents about the Cullompton Relief Road to account for the non delivery of a large proportion of said leaflets and seeks to recover a refund for the element of work which was not carried out.
The MOTION was MOVED by Councillor Mrs N Woollatt and seconded by Councillor R M Deed
In accordance with Procedure Rule 14.4, the Chairman of the Council had ruled that this Motion be dealt with at this meeting.
Following discussion and upon a vote being taken, the Motion was declared to have been CARRIED
(3) Motion 552 (Councillor Mrs N Woollatt – 5 December 2018)
The Council has before it a MOTION submitted for the first time:
I believe that the Council has a duty to inform residents directly when an issue which will have a major impact on them is being consulted on by the Council. That is also the view of many residents. Given the failings, as detailed in the previous motion, to communicate directly with a large number of residents on the recent Cullompton Relief Road Route Options consultation, and the complaints that elements of the community (e.g. older people) were disadvantaged, again, in the absence of a response as at 5th December to my supplementary question on this at Council of 24th October I propose ...
That this Council carries out a second stage of consultation on the Relief Road once a preferred route has been identified to feed into and comment on the further more detailed work which will take place on development of junction strategies, engineering, environmental assessments and so on, prior to submission of a formal planning application.
Further to that, that this Council ensures that residents and businesses within Cullompton are informed in advance of the consultation commencing by direct contact via a letter or leaflet delivery.
Also, that hard copies of information regarding the consultation and means of responding be left in public buildings in the town in order that people who are not online or comfortable using computers can easily access and contribute to the consultation.
The MOTION was MOVED by Councillor Mrs N Woollatt and seconded by Councillor R M Deed.
In accordance with Procedure Rule 14.4, the Chairman of the Council had ruled that this Motion be dealt with at this meeting.
In accordance with Procedure Rule 15.1 (i), Councillor Mrs N Woollatt requested that the MOTION be amended to read:
That this Council would like a second stage of consultation on the Relief Road once a preferred route has been identified to feed into and comment on the further more detailed work which will take place on development of junction strategies, engineering, environmental assessments and so on, prior to submission of a formal planning application.
Further to that, that this Council ensures that residents and businesses within Cullompton are informed in advance of the consultation commencing by direct contact via a letter or leaflet delivery.
Also, that hard copies of information regarding the consultation and means of responding be left in public buildings in the town in order that people who are not online or comfortable using computers can easily access and contribute to the consultation.
Following discussion and upon a vote being taken, the Motion (as amended) was declared to have been CARRIED.
Note: Councillor Mrs F J Colthorpe requested that her abstention from voting be recorded.