Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Cabinet
Made at meeting: 30/05/2019 - Cabinet
Decision published: 04/06/2019
Effective from: 08/06/2019
Decision:
The Chairman informed the meeting that until the May elections the Cabinet Member for Housing had been the nominated Director for 3 Rivers Developments Limited. It was his view that the new Cabinet Member for Housing did not have the experience to fulfil the role of a director for the company. He therefore suggested that the link between the Cabinet Member for Housing and the Director for 3 Rivers Developments Limited be uncoupled and that the directorship remain with Cllr R L Stanley
RESOLVED that Cllr R L Stanley remain as a Director of 3 Rivers Developments Limited.
(Proposed by the Chairman)
To consider a report seeking a decision over
Housing Infrastructure Fund agreements with Homes England
Decision Maker: Cabinet
Made at meeting: 30/05/2019 - Cabinet
Decision published: 04/06/2019
Effective from: 08/06/2019
Decision:
The Cabinet had before it a * report a report of the Head of Planning, Economy and Regeneration updating Members on the progress of discussions with Homes England over the Council’s two applications for funding under the Housing Infrastructure Fund (HIF) totalling £18.2 million, and seeking authority to enter into grant funding agreements with Homes England over these funds and to seek authority for the Council to forward fund the two infrastructure projects in question.
The Cabinet Member for Planning and Economic Regeneration outlined the contents of the report informing the meeting that in July 2017 the Government launched its £2.3 billion Housing Infrastructure Fund (HIF) to finance infrastructure to unlock housing delivery, the Council made 2 bids for HIF funding for infrastructure schemes which would unlock development sites identified within both the adopted Local Plan and the Local Plan Review. He outlined the 2 projects: the second phase of the new highway junction on the A361 to service the Tiverton Eastern Urban Extension for which £8.2m of HIF funding was sought and the provision of a town centre relief road in Cullompton which would provide additional capacity at Junction 28 of the M5 as well as reduce traffic in the town centre. £10m of HIF funding was sought towards the £15m scheme. Grant funding offer letters for both schemes had been received from Homes England and the funding was offered on the basis of a local recoverable grant.. Funding agreements for each project had to be entered into and separate agreements were also needed with Devon County Council to deliver the infrastructure. The Council would be responding to the Local Plan Inspector with regard to his queries about housing delivery within the early years of the plan given his specific concern over the timescale of the delivery of the relief road.
The Council would be required to forward fund the projects and the £5m balance for the Cullompton Scheme would need to be funded by the Council until such a time as the S106 monies could be collected from housing development that was unlocked by the provision of the road.
The Head of Planning, Economy and Regeneration provided answers to questions posed in public question time: with regard to the Inspector’s concern regarding housing trajectory in the early years of the plan, the inspector had asked for further information and had not stated that the plan was unsound. It was intended to respond to the Inspector in order to provide him with more confidence over housing supply in the early years of the plan and greater certainty over the timescale for the delivery of the relief road. She also stated that other speakers at public question time appeared to have framed support for the delivery of the road as questions. Accordingly no further response was required.
Consideration was given to:
· The time limitations set by Homes England for the Cullompton project and whether negotiations could take place to alter the milestones
· The terms and conditions for recycling the money
· Further discussions with Homes England over the project and the possible flexibility that could be negotiated
· The need for the ‘cloverleaf’ junction to finish the project on the Tiverton Eastern Urban Extension
· Highway links at Tiverton Eastern Urban Extension
· The clawback of the £18.2m from S106 contributions, legal agreements with Devon County Council and the risk
· The anticipated timescale of housing coming forward in Cullompton up to 2033
· Whether developers who had to contribute to the relief road would try to reduce the percentage of affordable housing for developments.
RESOLVED that: the Cabinet agrees to:
(Proposed by the Chairman)
Notes:
i) Cllr Mrs N Woollatt declared a personal interest as she lived nearly 2 of the proposed routes and close to Station Road;
ii) All Cabinet Members reported that they had received correspondence from a councillor and from members of the public;
iii) *Report previously circulated, copy attached to minutes.
Lead officer: Jenny Clifford
To consider the outcome of the tender
process
Decision Maker: Cabinet
Made at meeting: 30/05/2019 - Cabinet
Decision published: 04/06/2019
Effective from: 08/06/2019
Decision:
The Cabinet had before it a * report a report of the Head of Planning, Economy and Regeneration advising it on the results for the procurement of a masterplan for the development of Area B of the Tiverton Eastern Urban Extension.
The Cabinet Member for Planning and Economic Regeneration outlined the contents of the report stating that a further masterplanning exercise was required for the south eastern part of the Tiverton Eastern Urban Extension allocation. It had previously been agreed to commission a masterplan for this area and the reports sought to award the contract following a procurement exercise. 3 tender submissions had been received and evaluated.
Consideration was given to:
· The budget for the work up to £143,000 had been set and included all such studies and reported required to update the evidence base as well as the masterplan.
· The planning permission already granted on Area A and that the work on Area B would complement the work that had already taken place.
RESOLVED that: the contract be awarded to Supplier 3 with an agreed cost of £121,580.
(Proposed by Cllr D J Knowles and seconded by Cllr A White)
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Jenny Clifford
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
The Chairman MOVED:-
THATthe following programme of ordinary meetings of the Council for the year 2019/20 be approved:-
24 July 2019, 11 September 2019, 6 November 21019, 8 January 2020, 26 February 2020, 29 April 2020.
Upon a vote being taken the MOTION was declared to have been CARRIED.
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
The Chairman MOVED:-
“THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution.
Upon a vote being taken the MOTION was declared to have been CARRIED.
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
The Chairman MOVED,
“THAT Members be appointed to outside bodies in accordance with the list circulated”
Upon a vote being taken the MOTION was declared to have been CARRIED and the following appointments APPROVED.
Outside Body Appointments 2019/20
Outside Body |
Representative/s |
Appointment Length |
Blackdown Hills AONB Partnership |
Cllr S J Clist |
Annual |
Broadpath Landfill Liaison Committee |
Cllr R B Evans |
Annual |
Building Control Joint Committee |
The Leader
Cabinet Member for Planning and Economic Regeneration
|
Annual |
Business Forum Mid Devon |
Cabinet Member for Planning and Economic Regeneration
|
Annual |
Culm Garden Village Delivery Board |
The Leader
Cabinet Member for Planning and Economic Regeneration
|
Annual |
Citizens Advice Bureau – Torridge, North, Mid & West Devon
|
Cllr G Barnell |
4 years until May 2023 |
Community Safety Partnership |
Cabinet Member for the Working Environment and Support Services |
4 years until May 2023
|
Council for the Protection of Rural England Devon Area Executive Committee
|
Cllr A Wilce |
Bi-annual |
Cullompton Town Team 2 Members
|
Cllr Mrs E M Andrews Vacant |
Annual |
Cullompton Traffic Issues & Environment Working Group |
Cllr Mrs N Woollatt |
4 years until May 2023 |
Dartmoor National Park Authority Forum 2 Members
|
Cllr D R Coren Cllr S J Penny |
4 years until May 2023 |
Devon Authorities Strategic Waste Committee (formally known as ‘Devon Authorities Waste Reduction & Recycling Committee’)
|
Cabinet Member for the Environment (plus a deputy) |
4 years until May 2023 |
Devon Districts Forum / Devon Local Government Steering Group
|
Leader |
Annual |
Devon Historic Buildings Trust |
Cllr G Barnell |
Annual |
Devon Rail Forum
|
Cllr J M Downes |
Annual |
LGA General
LGA Assembly / Annual Conference |
Leader |
4 years until May 2023
|
Gypsy and Traveller Forum |
|
Annual |
Heart of the South West Joint Committee |
Leader |
Annual |
INVOLVE – Voluntary Action in Mid Devon |
Cllr B A Moore |
Annual |
Mid and East Devon Children’s Centres Advisory Board (2 Members)
|
Cllr S J Penny Cllr Mrs I Hill |
4 years until 2023 |
Community Safety Partnership, Operational Delivery Group (ODG)
3 Members needed for the following areas:
· Exe area · Creedy area · Culm area
Please note: Members will only be called to a meeting if there is something specific to their area (in which case they would have been contacted beforehand) or the Member wishes to raise a concern about something which is in their local area).
|
Exe Cllr L J Cruwys
Creedy Cllr D R Coren
Culm Cllr L D Taylor |
4 years until 2023 |
Mid Devon Highways and Traffic Orders Committee (2 Members)
|
Cllr J Cairney Cllr L J Cruwys |
Bi-annual |
Most Sparsely Populated Councils Group (part of the RSN Rural Services Network) |
Cllr Mrs M E Squires |
4 years until May 2023
|
PCC Councillor Advocate Scheme |
Cllr A Wilce |
4 years until 2023 |
South West Councils |
Leader |
Annual |
South West Councils Employers Panel |
Cabinet Member for the Working Environment and Support Services
|
Annual |
3 Rivers Developments Limited |
Delegated to the Cabinet to agree a Member for this post.
|
Annual |
Tiverton Adventure Playground Committee |
Cllr B Holdman |
4 years until May 2023
|
Tiverton & District Community Transport Association
|
Cabinet Member for Community Well-Being |
4 years until May 2023
|
Tiverton & Mid Devon Museum Trust Executive Committee
|
Cllr Mrs F J Colthorpe |
4 years until May 2023 |
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
The Council had before it Tables setting out the proposed allocation of seats on Committees and other Council bodies.
Arising thereon:-
Appointment of Committees and Allocation of Seats on Committees and other Council Bodies
The Chairman MOVED THAT,
(a) the Tables be approved with regard to the allocation of seats on Committees and other bodies;
Councillor Mrs N Woollatt then put forward an Amendment seconded by Councillor A Wilce:
Section 15(4) and (5) Local Government and Housing Act 1989? provides for the following principles to apply to the appointment of seats to on committees and sub-committees. Broadly, the allocations should be in politically balanced as far as reasonably practicable:-
(a) All the seats on a committee/sub-committee or a joint body must not be allocated to the same political group.
(b) Any political group which has a majority on the full Council must be allocated the majority of seats on each committee, sub-committee and relevant joint body.
(c) Subject to the two principles in (a) and (b) above the number of seats, in total, for all the ordinary committees allocated to each political group must bear the same proportion to each group's proportion on the full Council.
(d) Subject to the three principles in (a) to (c) above, the number of seats on each committee, sub-committee and relevant joint body must be allocated to each political group in proportion to the political group's membership of the Council.”
I am concerned that the rounding on the political balance figures for the total committee seats has been rounded in a way that has resulted in the loss of 1 committee seats for the Greens and a gain of 1 committee seat for the Conservatives. In the interests of fairness and a wish to see this council as a whole politically balanced I suggest the following:
Amendment to 8 (a)
That the Council approve the allocation of seats on Committees and other Council Bodies as shown on the attached document headed 'Corrected Calculation of Committee Seat Allocations May 2019' (see attached) with the Conservative Group to subsequently agree which seat they would like to lose to the Greens.
The Chairman MOVED to suspend Procedure Rule 16(b) of the Council Procedure Rules to allow the Amendment to be heard: Procedure Rule 16 (b) requires that: (in the case of an Amendment (other than an Amendment moved in accordance with Rule 15), notice in writing of the Amendment shall have been delivered to the office of the Chief Executive of the District Council by no later than 9.30am on the day before the day of the meeting and a copy of it shall be circulated to each Member of the District Council by the Chief Executive at the commencement of the meeting at which it is to be discussed).
Following discussion and further amendment the final wording of the Amendment moved was “that the Council approve the allocation of seats on Committees and other Council Bodies as shown on the attached document headed 'Corrected Calculation of Committee Seat Allocations May 2019' (see attached) with the Conservative Group agreeing to lose a place on the Community Policy Development Group, to the Greens”.
Upon a vote being taken, the AMENDMENT (as amended) was declared to have been CARRIED.
The Chairman MOVED THAT,
(b) Members be appointed to Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
Upon a vote being taken, the MOTION was declared to have been CARRIED.
The Chairman MOVED THAT,
(c) Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
Upon a vote being taken, the MOTION was declared to have been CARRIED.
The Chairman MOVED THAT,
(d) the Chief Executive be authorised to give effect to such changes to membership of Committees, Working Groups and other internal bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
Councillor B A Moore nominated Councillor R B Evans for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor T G Hughes.
Councillor L D Taylor nominated Councillor F W Letch for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor J M Downes.
The Chairman then MOVED in accordance with Procedure Rule 19.4:
“THAT the vote in respect of this item shall be by Roll Call”
A roll call of Members present at the meeting was then taken.
Those voting for COUNCILLOR R B EVANS: Councillors: E J Berry, R J Chesterton, Mrs C A Collis, Mrs F J Colthorpe, D R Coren, N V Davey, Mrs C P Daw, W J Daw, C J Eginton, R B Evans, Mrs S Griggs, T G Hughes, B A Moore, S J Penny, R F Radford, C R Slade, Mrs M E Squires, and R L Stanley.
Those voting for COUNCILLOR F W LETCH: Councillors: Mrs E M Andrews, G Barnell, W Burke, J Cairney, S J Clist, L J Cruwys, R M Deed, R J Dolley, J M Downes, Mrs I Hill, B Holdman, D J Knowles, F W Letch, Miss J Norton, D F Pugsley, L D Taylor, B G J Warren, A White, A Wilce, Mrs N Woollatt, J Wright and A Wyer.
It was then:-
RESOLVED that Councillor F W Letch be elected Chairman of the Scrutiny Committee for the Municipal Year 2019/2020.
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
Councillor R L Stanley nominated Councillor R B Evans for election as Leader of the Council for the four years until 2023. This nomination was seconded by Councillor B A Moore.
Councillor Mrs N Woollatt nominated Councillor R M Deed for election as Leader of the Council for the four years until 2023. This nomination was seconded by Councillor D J Knowles.
Both nominees addressed the Council.
The Chairman then MOVED in accordance with Procedure Rule 19.4:
“THAT the vote in respect of this item shall be by Roll Call”
A roll call of Members present at the meeting was then taken.
Those voting for COUNCILLOR R B EVANS: Councillors: E J Berry, R J Chesterton, Mrs C A Collis, Mrs F J Colthorpe, D R Coren, N V Davey, Mrs C P Daw, W J Daw, C J Eginton, R B Evans, Mrs S Griggs, T G Hughes, B A Moore, S J Penny, R F Radford, C R Slade, Mrs M E Squires, and R L Stanley.
Those voting for COUNCILLOR R M DEED: Councillors: Mrs E M Andrews, G Barnell, W Burke, J Cairney, S J Clist, L J Cruwys, R M Deed, R J Dolley, J M Downes, Mrs I Hill, B Holdman, D J Knowles, F W Letch, Miss J Norton, D F Pugsley, L D Taylor, B G J Warren, A White, A Wilce, Mrs N Woollatt, J Wright and A Wyer.
It was then:-
RESOLVED that Councillor R M Deed be elected Leader of the Council until 2023.
Councillor R M Deed then made a Declaration of Acceptance of Office and thanked the Council for appointing him as Leader.
Decision Maker: Council
Made at meeting: 22/05/2019 - Council
Decision published: 28/05/2019
Effective from: 22/05/2019
Decision:
Councillor L D Taylor nominated Councillor L J Cruwys for election as Chairman of the District Council for the year 2019/2020. This nomination was seconded by Councillor F W Letch.
Councillor C R Slade nominated Councillor R F Radford for election as Chairman of the District Council for the year 2019/2020. This nomination was seconded by Councillor E J Berry.
The Chairman then MOVED in accordance with Procedure Rule 19.4:
“THAT the vote in respect of this item shall be by Roll Call”
A roll call of Members present at the meeting was then taken.
Those voting for COUNCILLOR L J CRUWYS: Councillors: Mrs E M Andrews, G Barnell, W Burke, J Cairney, S J Clist, L J Cruwys, R M Deed, R J Dolley, J M Downes, Mrs I Hill, B Holdman, D J Knowles, F W Letch, D F Pugsley, L D Taylor, B G J Warren, A White, A Wilce, Mrs N Woollatt, J Wright and A Wyer.
Those voting for COUNCILLOR R F RADFORD: Councillors: E J Berry, R J Chesterton, Mrs C A Collis, Mrs F J Colthorpe, D R Coren, N V Davey, Mrs C P Daw, W J Daw, C J Eginton, R B Evans, Mrs S Griggs, T G Hughes, B A Moore, S J Penny, R F Radford, C R Slade, Mrs M E Squires, and R L Stanley.
Those abstaining: Councillor Miss J Norton.
It was then:-
RESOLVED that Councillor L J Cruwys be elected Chairman of the Mid Devon District Council for the Municipal Year 2019/2020
In accordance with Section 83 of the Local Government Act 1972, Councillor L J Cruwys then made a Declaration of Acceptance of Office.