Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Council
Made at meeting: 24/10/2018 - Council
Decision published: 29/10/2018
Effective from: 24/10/2018
Decision:
The Chairman of the Licensing Committee presented the report of the meeting of the Committee held on 9 October 2018.
1. Fourth Review of the Gambling Act 2005 Statement of Principles (Minute 7)
The Chairman of the Licensing Committee MOVED seconded by Councillor Mrs G Doe
THAT the recommendations of the Licensing Committee as set out in Minute 7 be ADOPTED.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
2. Fourth Review of the Licensing Policy under the Licensing Act 2003 (Minute 8)
The Chairman of the Licensing Committee MOVED seconded by Councillor Mrs E J Slade
THAT the recommendations of the Licensing Committee as set out in Minute 8 be ADOPTED.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
The Chairman indicated that a written response would be provided to questions posed in public question time.
Decision Maker: Council
Made at meeting: 24/10/2018 - Council
Decision published: 29/10/2018
Effective from: 24/10/2018
Decision:
There was a need to seek nominations to appoint one Member of the Council to the Heart of the South West Local Enterprise Partnership Joint Scrutiny Committee (Outside Body).
Councillor Mrs Woollatt MOVED seconded by Councillor Mrs J Roach that Councillor R M Deed be appointed as the Council’s representative to the Heart of the South West Local Enterprise Partnership Joint Scrutiny Committee.
The Leader MOVED seconded by Councillor C R Slade that Councillor L G J Kennedy be appointed as the Council’s representative to the Heart of the South West Local Enterprise Partnership Joint Scrutiny Committee.
Following discussion and upon a vote being taken it was RESOLVED that Councillor L G J Kennedy be appointed as the Council’s representative to the Heart of the South West Local Enterprise Partnership Joint Scrutiny Committee.
Decision Maker: Council
Made at meeting: 24/10/2018 - Council
Decision published: 29/10/2018
Effective from: 24/10/2018
Decision:
The Council had before it a report of the Leader, authored by the Chief Executive seeking delegated authority for approval of the Local Industrial Strategy to the Heart of the South West Joint Committee.
The Chairman explained the contents of the report.
The Chairman MOVED, that
Discussion followed with regard to the ultimate approval of the Local Industrial Strategy resting with the LEP but that there was a need for the proposal to be signed off by the statutory joint committee with approval sought from Council to allow Mid Devon to vote on the item at the joint committee. Concern was raised as to whether Members of the authority had any input into the decision and that delegated authority was sought for 2 people to make decision on behalf of the authority. Members were reminded that the terms of the Heart of the South West Joint Committee had been approved by Council.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
Notes:
i) Councillors Mrs J Roach and Mrs N Woollatt requested that their votes against the decision be recorded;
ii) *Report previously circulated, copy attached to minutes.
Decision Maker: Council
Made at meeting: 24/10/2018 - Council
Decision published: 29/10/2018
Effective from: 24/10/2018
Decision:
Subject to the inclusion of the following wording in paragraph 3 of Minute 59 Members Business (Councillor Mrs Roach) “and would not retract her comments” after “and she would not apologise”, the minutes of the meeting held on 29 August 2018 were agreed as a correct record and signed by the Chairman.
To consider a refit of the Lords Meadow
Leisure Centre.
Decision Maker: Cabinet
Made at meeting: 25/10/2018 - Cabinet
Decision published: 29/10/2018
Effective from: 03/11/2018
Decision:
The Cabinet had before it a * report of the Leisure Manager – Health and Fitness seeking approval from Cabinet to bring forward the refurbishment of Lords Meadow Leisure Centre Fitness Studio and undertake that work in the current financial year (FY18/19); the funding for this work having been programmed in the next financial year (FY19/20).
The Cabinet Member for Community Well-Being outlined the contents of the report stating that the investment in the Exe Valley Leisure Centre in the last financial year had delivered excellent results and that the focus was now on improving the facilities at the Lords Meadow Leisure Centre with investment into the fitness studio and therefore the Cabinet were being asked to consider an in-year virement of £185,000 to fund the refurbishment. The changes would be cosmetic with the installation of the very best matrix equipment and there would be no structural alterations to the building. If approved the scheme would be completed by 1 January 2019.
Members considered the scheme to be necessary and that it would be very well received.
RESOLVED that an in-year virement of £185,000 to fund the refurbishment of the fitness suite at Lords Meadow Leisure Centre be approved.
(Proposed by Cllr C R Slade and seconded by Cllr R J Chesterton)
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Andrew Pritchard
To consider a report regarding the governance
of S106 contributions
Decision Maker: Cabinet
Made at meeting: 25/10/2018 - Cabinet
Decision published: 29/10/2018
Effective from: 03/11/2018
Decision:
The Cabinet had before it a * report of the Head of Planning, Economy and Regeneration setting out additional recommendations for governance of s106 contributions.
The Cabinet Member for Planning, and Economic Regeneration outlined the contents of the report stating that the Council currently collected financial contributions from new development through legal agreements signed under Section 106 of the Town and Country Planning Act 1990 (as amended). It was considered that the governance of the s106 contributions set out in the Councils adopted SPD could be further refined to enhance the transparency of this process. He highlighted the proposed new governance arrangements: the project specific requirement, the proposed delegated authority to the Head of Planning, Economy and Regeneration, the formation of the S106 Board and that views of the Parish and Town Council and Ward Members would be sought. He emphasised that the proposed governance arrangements were for consultation with the Town and Parish Councils and that a further report (following the consultation process) would be brought before the Cabinet at a future meeting.
Consideration was given to:
· The process looked heavy and complicated
· The Government requirements
· The need to clearly explain to the Town and Parish Councils how the proposals would work
· The fact that there would no longer be an open pot
· The need to consider the views of the Town, Parish and Ward Members when identifying projects
· The need for each Town and Parish Council Clerk to be provided with a list of the proposed projects for their catchment areas
RESOLVED that the governance arrangements as set out in the report be agreed for consultation purposes with Parish and Town Councils.
(Proposed by Cllr R J Chesterton and seconded by Cllr R L Stanley)
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Jenny Clifford
To consider the outcome of the tender
process.
Decision Maker: Cabinet
Made at meeting: 25/10/2018 - Cabinet
Decision published: 29/10/2018
Effective from: 03/11/2018
Decision:
The Cabinet had before it a * report of the Director of Operations advising Members on the results of the procurement of the contract for the Modernisation of Council Homes 2018 – 2023.
The Cabinet Member for Housing outlined the contents of the report stating that there was a legal requirement to maintain the stock and meet the Decent Homes Standard, this mainly identified the replacement of kitchens and bathrooms and included the upgrading of electrical circuits to Council owned property in the district. He explained the financial implications of the tender.
RESOLVED that the contract be awarded to Supplier 3 for a period of 3 years with the option to extend for a further 1 +1 years.
(Proposed by Cllr R L Stanley and seconded by Cllr P H D Hare-Scott)
Note: * Report previously circulated, copy attached to minutes.
Lead officer: Andrew Pritchard
To receive a review of the Complaints Policy from Group Manager for Business Transformation and Customer Engagement
Decision Maker: Cabinet
Made at meeting: 25/10/2018 - Cabinet
Decision published: 29/10/2018
Effective from: 03/11/2018
Decision:
Arising from a report of the Group Manager for Business Transformation and Customer Engagement, the Scrutiny Committee had recommended that the revised policy be approved.
The Customer Services Manager outlined the contents of the report stating that the policy last reviewed in September 2015 highlighted the key requirements for recording and dealing with complaints, which remained unchanged in the revised document. The policy continued to set out the standards and timescales that customers expected when providing feedback to the authority, it also provided standards for staff in dealing with complaints and any feedback. The policy had been updated to reflect changes in the structure and to show that stage 1 complaints would be dealt with by Services Managers and stage 2 complaints by Group Managers or a member of the Leadership Team. The policy also reflected the change of contact details for the Ombudsman.
RESOLVED that the recommendation of the Scrutiny Committee be approved.
(Proposed by Cllr C R Slade and seconded by Cllr P H D Hare-Scott)
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Lisa Lewis
To consider the MTFP.
Decision Maker: Cabinet
Made at meeting: 25/10/2018 - Cabinet
Decision published: 29/10/2018
Effective from: 03/11/2018
Decision:
The Cabinet had before it a *report of the Deputy Chief Executive (S151) providing an updated Medium Term Financial Plan (MTFP) which took into account the Council’s key strategies (i.e. the Corporate Plan, Business Plans, Treasury Management Plan, Asset Management Plan, Work Force Plan and Capital Strategy) and demonstrated that it had the financial resources to deliver the Corporate Plan. The report modelled potential changes in funding levels, new initiatives, unavoidable costs and proposed service savings.
The Cabinet Member for Finance outlined the contents of the report stating that the MTFP was based on best assumptions and estimates for further year on year reductions in Government funding.
The budget gap forecast for 2019/20 to 2022/23 as depicted below:
It was forecasted that the budget gap would be £1.4m if no remedial action was undertaken. Key assumptions had been made with regard to the Revenue Support Grant, Business Rates, any capping on a Council Tax rise, income from the New Homes Bonus and any possible amendment to the split between county and district authorities.
Consideration was given to whether the assumptions were realistic and that there was no guarantee on Government funding.
RESOLVED that the Medium Term Financial Plan be NOTED and that the proposals outlined in paragraph 8.2 of the report be fully endorsed.
(Proposed by Cllr P H D Hare-Scott and seconded by Cllr C R Slade)
Note: * Report previously circulated, copy attached to minutes.
Lead officer: Andrew Jarrett