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Decision Maker: Cabinet
Made at meeting: 03/01/2019 - Cabinet
Decision published: 08/01/2019
Effective from: 12/01/2019
Decision:
The Cabinet had before it a *report of the Deputy Chief Executive (S151) reviewing the revised draft budget changes identified and to request discussions on any further changes required in order for the Council to move towards a balanced budget for 2019/20.
The Cabinet Member for Finance outlined the contents of the report informing the meeting that in his previous report to the Cabinet in October he had stated that the proposed budget gap was £662k, this had now been reduced to £253k and it was hoped that this could be reduced further. He explained the provisional settlement from central Government and the increased funding from the Rural Services Delivery Grant. It was felt however that some money from reserves would be required to balance the budget.
Consideration was given to the amount of money held in the reserves.
RESOLVED that the draft updated General Fund budget proposals for 2019/20 be AGREED.
(Proposed by Cllr P H D Hare-Scott and seconded by Cllr R L Stanley)
Note: * Report previously circulated, copy attached to minutes.
The establishment of the vision and framework for masterplanning
Decision Maker: Cabinet
Made at meeting: 03/01/2019 - Cabinet
Decision published: 08/01/2019
Effective from: 12/01/2019
Decision:
The Cabinet had before it a * report of the Head of Planning, Economy and Regeneration submitting information on the Culm Garden Village Vision and Concept document and seeking approval for Stage 1 public consultation on the material.
The Cabinet Member for Planning and Economic Regeneration outlined the contents of the report stating that the vision document for the Garden Village set out the key principles for shaping the Garden Village, setting out the clear intentions and direction of travel for the scheme. Policies CU7-CU12 of the Mid Devon Local Plan Review allocated 160 hectares of land to the east of Cullompton for up to 1,750 homes and associated development within the period up to 2033 (with at least 850 houses thereafter). This allocation was intended to form part of a larger garden village proposal. The Local Plan Review had been submitted for examination and hearings would take place in February 2019, with adoption in the summer of 2019 (subject to Planning Inspectorate timetable). Policy CU7 of the Local Plan Review required comprehensive masterplanning of the development including at least two stages of public consultation, and adoption of the masterplan as a Supplementary Planning Document before any planning application was determined.
Only part of the Garden Village was allocated within the emerging Local Plan and the Greater Exeter Strategic Plan (GESP) was intended to be the policy vehicle to allocate the remainder of the Garden Village. The Vision and Concept Document and the East Cullompton Masterplan Supplementary Planning Document were before Members today. He highlighted the input from the stakeholders meetings and that of the Planning Policy Advisory Group and the list of suggested amendments following consideration of the documents, attached to both reports at appendix 1. Referring to comments made during public question time, he felt that this was an important part of the consultation process and that an additional question would be added to the concept plan relating to the green landscape area to act as a buffer between the potential extent of the garden village and the village of Kentisbeare.
Paul Brockway, Project Manager for the Garden Village highlighted by way of presentation the key elements of the masterplanning process, the proposed consultation process in line with the Statement of Community Involvement and again highlighted the list of suggested amendments outlined in appendix 1 of the reports which should address some of the concerns raised with regard to the buffer zone.
The Chairman read the key points raised by the local Ward Member who was unable to attend the meeting, that of:
· Build quality and design
· Enforcement
· Affordable housing and Council homes
· Affordable housing for local people
· Infrastructure
· Healthcare
· Education
· Development encroaching into Kentisbeare parish
Consideration was given to:
· The timeline for development
· Whether there was a difference between Garden City Principles and Garden Community Principles
· The Governments requirements for housing numbers and whether housing delivery test information had been released
· The number of dwellings proposed within the emerging Local Plan and those emerging from the Greater Exeter Strategic Plan and how much control the authority would have over the Greater Exeter Strategic Plan. The meeting was informed that all the elements of the Greater Exeter Strategic Plan would have to be approved by all partnering authorities
· The impact of the proposals on residents
· The improvement to infrastructure prior to development of the area
· The importance of the proposed country park and other green infrastructure and that it should be commenced at the start of the project
· The issues of colour blindness in publicity material published by the Council and whether a general policy could be progressed
· The preparation of business cases for any ongoing funding bids to help with the cost of the infrastructure
· The delivery of an employment strategy for the Garden Village
· The importance of a cycle path and walkways within the scheme that would link the village of Kentisbeare to the Garden Village and onwards towards Cullompton
RESOLVED that:
a) That the document at Appendix 2 be approved for Stage 1 public consultation.
b) The proposed amendments to the document set out in Appendix 1 be approved
c) Delegated authority be given to the Head of Planning, Economy and Regeneration in consultation with the Cabinet Member for Planning and Economic Regeneration to finalise consultation material.
(Proposed by Cllr R J Chesterton and seconded by Cllr C R Slade)
Notes:
i) Cllrs R J Chesterton and C J Eginton declared personal interests as through their positions in the Council, they sat on the Governance Board for the Culm Garden Village
ii) *Report previously circulated, copy attached to minutes.
Lead officer: Jenny Clifford
To receive a report from the Director of Corporate Affairs and Business Transformation updating Members on progress made with the Community Engagement Action Plan and to review the strategy and focus for 2018/2019.
Decision Maker: Cabinet
Made at meeting: 03/01/2019 - Cabinet
Decision published: 08/01/2019
Effective from: 12/01/2019
Decision:
Arising from a report of the Director of Corporate Affairs and Business Transformation, the Community Policy Development Group had recommended that the Community Engagement Strategy and Action Plan 2018-2019 be approved subject to an amended review timeframe from 4 to 2 years.
The Cabinet Member for Community Well-Being outlined the contents of the report stating that this merged document brought together a number of previous policies which now provided an effective overarching strategic approach to the Council’s communication and engagement activity. He drew members attention to the Social Media Policy and highlighted the work of the Communications Team
Consideration was given to:
· The Town Centre Manager role and whether such a role could be district wide.
· The Council’s mission, operating framework and understanding what the Council was trying to achieve
· Translation services
· The suggested stakeholder map and that as a live document it could be added to
RESOLVED that the recommendation of the Policy Development Group be approved subject to the removal of the word “opposition” from paragraph 3.4 (Appendix 1 – Media and Social Media Policy).
(Proposed by Cllr C R Slade and seconded by Cllr Mrs M E Squires)
Note: *Report previously circulated, copy attached to minutes.
Lead officer: Jill May
The proposed allocation area taking the form
of a masterplan supplementary planning document for
consultation.
Decision Maker: Cabinet
Made at meeting: 03/01/2019 - Cabinet
Decision published: 08/01/2019
Effective from: 12/01/2019
Decision:
The Cabinet had before it a * report of the Head of Planning, Economy and Regeneration submitting information on the East Cullompton Masterplan SPD Issues, Opportunities and Concepts document and seeking approval for Stage 1 public consultation on the material.
The Cabinet Member for Planning and Economic Regeneration referred to the previous item and the discussion that had taken place with regard to the draft Vision and Concept document for the whole garden village and the Issues, Opportunities and Concepts document relating to Stage 1 consultation on a Masterplan SPD for the East Cullompton allocation and that it was proposed that they go out to consultation together.
RESOLVED that:
a) The document at Appendix 2 be approved for Stage 1 public consultation.
b) The proposed amendments to the document set out in Appendix 1 be approved
c) Delegated authority be given to the Head of Planning, Economy and Regeneration in consultation with the Cabinet Member for Planning and Economic Regeneration to finalise consultation material.
(Proposed by Cllr R J Chesterton and seconded by Cllr Mrs M E Squires)
Notes:
i) Cllrs R J Chesterton and C J Eginton declared personal interests as through their positions in the Council, they sat on the Governance Board for the Culm Garden Village;
ii) *Report previously circulated, copy attached to minutes.
.
Lead officer: Jenny Clifford
Decision Maker: Council
Made at meeting: 19/12/2018 - Council
Decision published: 28/12/2018
Effective from: 19/12/2018
Decision:
The Chairman of the Standards Committee presented the report of the meeting of the Committee held on 12 December 2018.
1) Procedure for Monitoring and Assisting the Delivery of Housing and Employment Developments (Minute 19)
The Chairman of the Standards Committee MOVED, seconded by Councillor R J Dolley:
THAT the recommendation of the Standards Committee as set out in Minute 19 be ADOPTED
Upon a vote being taken, the MOTION was declared to have been carried.
2) Terms of Reference of the Audit Committee (Minute 20)
The Chairman of the Standards Committee MOVED, seconded by Councillor C R Slade:
THAT the recommendation of the Standards Committee as set out in Minute 20 be ADOPTED
Upon a vote being taken, the MOTION was declared to have been carried.
3) Councillors – Leave of Absence from Council Meetings (Minute 21)
The Chairman of the Standards Committee MOVED, seconded by Councillor Mrs E J Slade:
THAT the recommendation of the Standards Committee as set out in Minute 21 be ADOPTED
Upon a vote being taken, the MOTION was declared to have been carried.
Decision Maker: Council
Made at meeting: 19/12/2018 - Council
Decision published: 28/12/2018
Effective from: 19/12/2018
Decision:
The Leader presented the report of the meeting of the Cabinet held on 22 November 2018.
1) Heart of the South West Joint Committee – Work Programme (Minute 106)
The Leader MOVED, seconded by Councillor P H D Hare-Scott:
THAT the recommendation of the Cabinet as set out in Minute 106 be NOTED
Upon a vote being taken, the MOTION was declared to have been carried.
2) Treasury Management Strategy and Mid-Year Review Report Committee – Work Programme (Minute 108)
The Leader MOVED, seconded by Councillor C R Slade:
THAT the recommendation of the Cabinet as set out in Minute 108 be ADOPTED
Upon a vote being taken, the MOTION was declared to have been carried.
Decision Maker: Council
Made at meeting: 19/12/2018 - Council
Decision published: 28/12/2018
Effective from: 19/12/2018
Decision:
Following the recent death of Councillor Mrs J Roach it was necessary to appoint a Member of the Ungrouped to the following: the Scrutiny Committee, the GESP Member Reference Forum and also as a substitute for the Planning Committee.
1. Councillor D J Knowles MOVED, seconded by the Chairman:
THAT Councillor R M Deed fill the vacancy on the Scrutiny Committee.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
2. Councillor D J Knowles MOVED, seconded by the Chairman:
THAT Councillor R M Deed fill the vacancy on the GESP Member Reference Forum.
Upon a vote being taken, the MOTION was declared to have been CARRIED.
3. Councillor D J Knowles MOVED, seconded by the Chairman:
THAT Councillor R J Dolley fill the vacancy on the list of Planning Committee substitutes.
Upon a vote being taken, the MOTION was declared to have been CARRIED.