Venue: Exe Room, Phoenix House, Tiverton
Contact: Julia Stuckey Member Services Officer
Link: audio recording
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APOLOGIES AND SUBSTITUTE MEMBERS To receive any apologies for absence and notices of appointment of substitute Members (if any). Minutes: Apologies were received from Cllrs Mrs H Bainbridge and T G Hughes. |
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DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.
Minutes: Cllr Mrs J Roach declared a personal interest regarding item 9 on the agenda as she was Chairman of Silverton Room 4U and had been involved with the Silverton Neighbourhood Plan. |
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PUBLIC QUESTION TIME To receive any questions relating to items on the Agenda from members of the public and replies thereto.
Note: A maximum of 30 minutes is allowed for this item. Minutes: There were no members of the public present. |
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MINUTES OF THE PREVIOUS MEETING PDF 86 KB To approve as a correct record the Minutes of the last meeting of this Committee (attached).
The Committee is reminded that only those members of the Committee present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.
Minutes: The minutes of the last meeting were approved as a correct record and SIGNED by the Chairman. |
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MEMBER FORUM An opportunity for non-Cabinet Members to raise issues. Minutes: There were no issues raised under this item. |
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DECISIONS OF THE CABINET To consider any decisions made by the Cabinet at its last meeting that have been called-in. Minutes: The Committee NOTED that none of the decisions made by the Cabinet at its last meeting had been called in. |
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CHAIRMAN'S ANNOUNCEMENTS To receive any announcements that the Chairman of Scrutiny Committee may wish to make. Minutes: The Chairman informed the Committee that this would be the last meeting with the current clerk and thanked her for her efforts over that past few years. He also asked that thanks be passed to Sarah Lees for organising an excellent event that morning for the commemoration of the end of World War 1 and Commonwealth Day. |
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DR JAMES SQUIRE Dr Squire will be in attendance to discuss local issues. Minutes: The Chairman introduced Dr James Squire, GP and Ms Zillah Morris, Practice Manager from Castle Place Surgery Tiverton to the meeting.
Dr Squire set the scene for his visit, explaining that he was keen to be involved in community discussion regarding new ways of working in Mid Devon. He informed the Committee that silo working was not efficient and that the public health element of their work needed to be carried out alongside the public sector, with increased communication. With regard to winter pressures, which were also an agenda item for the meeting, he explained that he was only a GP and could not be held responsible for general strategy, but could give a local opinion.
The Practice Manager talked through a presentation *, explaining that 90% of patient contact in the NHS was through primary care and that general practice was changing and being challenged. There was an aging population, a complexity of health issues and a decline in the number of GP’s available. The current level of primary care access varied per area but was generally satisfactory at Castle Place at the moment. It was agreed that ‘own GP’ continuity was regarded as most effective for long term care but that any GP or healthcare practitioner could see episodical patients depending on their issue. She continued by explaining the need for collaborative working in the area which should include patients, health, social, community, voluntary and local services and that together they needed to set and manage expectations, prioritise need and design solutions. Castle Place Practice had approached the Tiverton Health and Well-being Forum in order to raise awareness, better engage, navigate, signpost and expand local prescribing. A meeting was taking place on 27th March 2018 at which it was hoped Tiverton organisations would get together. The aim was to discuss what was being done well and what were the gaps/needs in order to work more collaboratively to ensure that we became an active, smartly resourced and connected community.
Dr Squire explained that the Practice did not have experience of bed blocking issues as their involvement was post discharge. He informed Members that the Single Point of Access (SPOA) service was working well. This service allowed the practice to organise care packages for patients with a single point of call. A first responder would then visit the patient and a package be put in place. He commented that they could not always get all of the care requested but that the number of carers available was increasing and that they could get some care, if not the whole package. He informed Members that care packages for rural areas could be difficult to put in place but that Exeter was currently suffering from a shortage of staff due to wages being low in a city where there were other jobs available. GPs would like to be involved at an earlier stage regarding patient discharge as they knew the patient and could provide background to the case. Lines of communication ... view the full minutes text for item 139. |
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CABINET MEMBER FOR PLANNING AND ECONOMIC REGENERATION 0:52:43 PDF 144 KB The Cabinet Member for Planning and Economic Regeneration will update the Committee regarding areas covered by this remit.
Minutes: The Committee had before it and NOTED a report * from the Cabinet Member for Planning and Economic Regeneration updating Members regarding areas covered by this remit.
Discussion took place regarding:
· The LEP and the current membership situation;
· Broadband, future technologies and work with the private sector;
· Economic Development and District v County roles;
· Industrial units, the success of the Mid Devon Business Park and future plans;
· The relationship between the Tiverton Masterplan and the Tiverton Pannier Market and the fact that the Supplementary Planning Document would come first;
· Tiverton Pannier Market and how improvements could be made;
· The Housing Infrastructure fund and what the £10m award for improvements to Junction 28 of the M5 Cullompton would be spent on;
· The Five Year Land Supply and the need for the Local Plan to be approved as soon as possible.
The Chairman thanked the Cabinet Member for his thorough report and recognised the pressure that staff were under with the enormous amount of work that was taking place.
Note: - i) Report * previously circulated and attached to Minutes.
ii) Cllr Mrs J Roach declared a personal interest as she was Chairman of Room 4U and had been involved with the Silverton neighbourhood Plan. |
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TIVERTON TOWN CENTRE MASTERPLAN 1:31:30 PDF 83 KB To receive a report from the Head of Planning, Economy and Regeneration regarding a draft consultation document for Stage 1 public consultation in respect of the Tiverton Town Centre Regeneration Masterplan.
Additional documents:
Minutes: The Committee had before it and NOTED a report * from the Head of Planning, Economy and Regeneration regarding a draft consultation document for Stage 1 public consultation in respect of the Tiverton Town Centre Regeneration Masterplan.
The Head of Planning, Economy and Regeneration explained that the report had been approved by Cabinet at its last meeting and that it would now go out for public consultation.
Discussion took place regarding:
· Stakeholder workshops and the fact that there was nothing in the Masterplan with regard to issues at the Pannier Market. It was AGREED that the Economy Team be asked to consult with the market traders regarding the canopy roof that had been allocated funding a few years ago but had never been progressed, to see if this was something that was still desirable to them;
· Areas of Tiverton that were not included in the Masterplan and a request from the Cabinet Member that areas that Members considered should be in the plan be put forward;
· A lack of perceived enthusiasm regarding a Farmers Market and it was AGREED that the Cabinet Member, Market Manager and Group Manager for Growth, Economy and Delivery would discuss this matter and report back to the Committee;
· Development behind the Town Hall and its role within the Masterplan.
Note: - Report * previously circulated and attached to Minutes. |
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RESIDENTS SURVEY 1:48:00 PDF 114 KB To receive a report informing the Committee regarding findings of the online residents survey carried out in winter 2017. Minutes: The Committee had before it and NOTED a report * informing the Committee regarding findings of the online residents survey carried out in the winter of 2017.
The Communication and Consultation Manager outlined the contents of the report explaining that it had been sent online to almost 2000 residents, that there had been 700 responses and that the responses had been a 50-50 split between rural and urban addresses. She explained that it had not been an extensive survey but had been designed as a benchmark for future surveys. The aim was to produce an action plan, with input from Members and Group Managers.
Discussion took place regarding:
· Concerns that the survey had only taken place online;
· The survey had been a snap shot with minimal costs;
· Surveys that had been carried out by Town Councils:
· Feedback from Consultation needed to be fed into the Corporate Plan in future.
It was RESOLVED that a working group be put in place regarding community engagement to look at formulating an action plan and that the group consist of Cllrs F W Letch, Mrs J Roach, Mrs C Daw, N A Way, F J Rosamond and Mrs G Doe.
(Proposed by the Chairman)
Note: - Report * previously circulated and attached to Minutes. |
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RIPA UPDATE To receive a verbal update regarding the use of RIPA in the last year. Minutes: The Group Manager for Legal Services and Monitoring Officer informed the Committee that a report regarding the RIPA Policy would be received at the next Community PDG. In terms of its use she could confirm that RIPA had not been used since March 2014. |
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SCRUTINY OFFICER UPDATE 1:59:41 PDF 44 KB To receive an update from the Scrutiny Officer. Minutes: The Committee had before it and NOTED a briefing note * updating them on work being undertaken on their behalf by the Scrutiny Officer.
The Officer updated the Committee regarding:
Road Maintenance and Repairs in Mid Devon
The officer had submitted a request for information, which Devon County Council had processed under freedom of information, and was expecting a reply shortly. He would update Members when this arrived.
Discussion took place regarding the pothole warden scheme.
Cllr N A Way offered to request the attendance of a senior officer from Devon County Council at a future meeting and it was AGREED that he do this.
Winter report from the Royal Devon and Exeter Hospital
This report was due shortly and would be discussed at the next meeting.
Staff Directory
This had been distributed to Members but was somewhat out of date. A new system was being introduced which would improve this but would not be distributed until ongoing restructures had taken place.
Note: - Report * previously circulated and attached to Minutes. |
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PERFORMANCE AND RISK PDF 73 KB To provide Members with an update on performance against the corporate plan and local service targets for 2017-18 as well as providing an update on the key business risks.
Additional documents:
Minutes: The Committee had before it and NOTED a report * providing Members with an update on performance against the Corporate Plan and local service targets for 2017-18 as well as providing an update on the key business risks
The Group Manager for Performance, Governance and Data Security outlined the contents of the report.
Discussion took place regarding:
· Recycling performance and education that had taken place;
· Data Protection policies were due to be renewed and Members would be asked to complete online training;
· A Member briefing was taking place later in the week regarding IT security and Data Protection;
· The work being undertaken by the Homelessness Working Group could be used to mitigate the risk regarding the new Homelessness Act;
· Legionella and a request for an update at the next meeting to confirm actions that had taken place.
Note: - Report * previously circulated and attached to the Minutes. |
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Members are asked to consider any items within the Forward Plan that they may wish to bring forward for discussion at the next meeting. Minutes: The Committee had before it and NOTED the Forward Plan *.
Note: - * Forward Plan previously circulated and attached to Minutes. |
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3 RIVERS DEVELOPMENT LIMITED - BUSINESS PLAN 2.24.48 To review a report of the Director of Finance, Assets & Resources and the 3 Rivers Development Limited Acting Managing Director regarding the draft 5 year business plan for 3 Rivers Developments Limited.
During discussion of this item it may be necessary to pass the following resolution to exclude the press and public having reflected on Article 12 12.02(d) (a presumption in favour of openness) of the Constitution. This decision may be required because consideration of this matter in public may disclose information falling within one of the descriptions of exempt information in Schedule 12A to the Local Government Act 1972. The Committee will need to decide whether, in all the circumstances of the case, the public interest in maintaining the exemption, outweighs the public interest in disclosing the information.
ACCESS TO INFORMATION ACT – EXCLUSION OF THE PRESS AND PUBLIC
RECOMMENDED that under section 100A(4) of the Local Government Act 1972 the public be excluded from the next item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, namely information relating to the financial or business affairs of any particular person (including the authority holding that information).
Minutes: The Committee had before it and NOTED a report * from the Director of Finance, Assets & Resources and the 3 Rivers Development Limited Acting Managing Director regarding the draft 5 year business plan for 3 Rivers Developments Limited.
The Chairman explained that the report had been approved by Cabinet at its last meeting and that he had asked that it be added to the agenda for this Committee as recognition that there was no area of activity of the Authority that did not fall to the auspices of Scrutiny.
The Director of Finance, Assets & Resources outlined the contents of the report.
Discussion took place regarding:
· Posts on the board and the fact that only one of those, the Managing Director, was remunerated;
· The type of housing developed would depend on each individual site but would always be subject to planning regulations;
· The right to buy and issues that this could cause to the authority;
· None of the £4m allocated for property in the budget would be allocated to 3 Rivers Development Limited.
Note: - Report * previously circulated and attached to Minutes. |
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IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Members are asked to note that the following items are already identified in the work programme for the next meeting:
Cabinet Member for the Environment Member Development Update Performance and Risk Cullompton Town Centre Masterplan
Note: - this item is limited to 10 minutes. There should be no discussion on items raised. Minutes: Cabinet Member for the Environment Member Development Update Performance and Risk Cullompton Town Centre Masterplan Chairman’s Report Scrutiny Officer update |