Venue: Exe Room, Phoenix House, Tiverton
Contact: Carole Oliphant Member Services Officer
Link: audiorecording
No. | Item |
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Apologies and Substitute Members (00.00.26) To receive any apologies for absence and notices of appointment of substitute Members (if any). Minutes: Apologies were received from Cllr F W Letch who was substituted by Cllr L Cruwys.
The Chairman asked for a Member to act as Vice Chairman for the meeting and Cllr A Wilce was nominated to the role for the meeting. |
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Declarations of Interest Under the Code of Conduct (00.01.13) Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.
Minutes: There were no declarations made. |
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Public Question Time (00.01.22) To receive any questions relating to items on the Agenda from members of the public and replies thereto.
Note: A maximum of 30 minutes is allowed for this item. Minutes: There were no members of the public present. |
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Member Forum (00.02.23) An opportunity for non-Cabinet Members to raise issues. Minutes: There were no issues raised under this item. |
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Minutes of the Previous Meeting (00.02.37) PDF 76 KB Members to consider whether to approve the minutes as a correct record of the meeting held on 6th January 2020.
The Committee is reminded that only those members of the Committee present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.
Minutes: The minutes of the last meeting held on 6th January were approved as a correct record and SIGNED by the Chairman. |
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Decisions of the Cabinet (00.03.21) To consider any decisions made by the Cabinet at its last meeting on 16th January 2020 that have been called-in. Minutes: The Committee NOTED that none of the decisions made by the Cabinet on 16th January had been called in. |
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Chairman's Announcements (00.03.36) To receive any announcements that the Chairman of Scrutiny Committee may wish to make. Minutes: The Chairman had no announcements to make. |
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Cabinet Member for Community Well-Being Report (00.03.43) PDF 80 KB To receive a report from the Cabinet Member for Community Well-Being Minutes: The Committee had before it and NOTED a *report from the Cabinet Member for Community Wellbeing outlining performance in the services areas he was responsible for.
He provided highlights of his portfolio including:
· Strategic Grants · ICT Services · Gazetteer Management Services · Leisure · Public Health
Members discussed and received answers to the following:
· The current status of the migration of S106 data · An issue with the back door at Exe Valley Leisure Centre · The introduction of the Noise App · Congratulations to the Food Safety Team for a recent prosecution · Drug busting visits
The Cabinet Member informed Members that he had attended the opening of the Culm Valley Leisure suite that morning.
Note: *report previously circulated and attached to the minutes. |
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Draft Budget (00.22.41) PDF 19 KB To consider the initial draft 2020/21 Budget and options available in order for the Council to set a balanced budget. Additional documents:
Minutes: The Committee had before it and NOTED the *draft budget report from the Deputy Chief Executive (S151) presented by the Group Manager for Finance.
She informed Members that the present budget gap was £234k and that it was not recommended that reserves were used to plug the gap.
She confirmed that there had been no monies set aside in the budget for future Climate Change specific projects. She explained that a business case and action plan detailing the projects required and costings would need to be agreed and approved.
Members gave consideration to the following:
· The current year’s budget deficit · The cost of the cancellation of the Tiverton Town Centre Regeneration Project due to committed expenditure · Renewable energy transactions · Major repairs allowance · Garage rents · Planned maintenance programme for Council Housing Stock
Note: *draft budget report previously circulated and attached to the minutes |
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Whistleblowing 6 Month Update (00.51.09) To receive a verbal update from the Group Manager for Performance, Governance and Data Security Minutes: The Group Manager for Governance, Performance and Data Security explained to the Committee that there had been no whistleblowing instances in the previous 12 months. |
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Performance and Risk (00.51.57) PDF 70 KB To provide Members with an update on performance against the corporate plan and local service targets for 2019-2020 as well as providing an update on the key business risks Additional documents:
Minutes: The Committee had before it and NOTED a *report of the Group Manager for Performance, Governance and Data Security presenting Members with an update on performance against the corporate plan and local service targets for 2019-20 as well as providing an update on the key business risks.
She explained that the reports had been seen by the PDG’s. She also explained that a request to benchmark the Council Carbon Footprint against neighbouring authorities would not be advisable as the Council were not directly comparable to other authorities.
She explained that additional measures would be introduced once the Corporate Plan had been adopted.
Note: *Report previously circulated and attached to the minutes. |
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Scrutiny Officer Update (01.00.52) To receive an update from the Scrutiny Officer on items she had been asked to investigate. Minutes: The Scrutiny Officer provided Members with an update on the 5G Spotlight review currently ongoing with Devon County Council and explained that over 1200 responses had been received to date to their public survey. She informed Members that DCC would now be holding focus groups with the respondents, before holding a final panel with experts, and that this would take a few months to complete. Members agreed that it would be prudent to wait for the outcome of the Spotlight review before deciding to complete any MDDC review into the issue. Members requested that any investigation completed by the Scrutiny Officer was provided to them.
She explained that an all Member briefing on the procurement process was planned for 19th March and that once Members had attended they could confirm if any further investigation into the processes used was required. |
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Forward Plan (01.02.55) PDF 105 KB Members are asked to consider any items within the Forward Plan that they may wish to bring forward for discussion at the next meeting. Minutes: The Committee had before it and NOTED the *Forward Plan.
Members requested that the 3 Rivers Development Ltd – Additional Governance Report be presented to Scrutiny before being presented to Cabinet.
Note: *Forward Plan previously circulated and attached to the minutes. |
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Identification of Items for Future Meetings (01.05.23) Members are asked to note that the following items are already identified in the work programme for the next meeting:
Cabinet Member for Planning and Economic Regeneration Housing Infrastructure Fund Establishment 6 month update Statement of Community Involvement Review S106 Governance Forward Plan Scrutiny Officer update
Note: - this item is limited to 10 minutes. There should be no discussion on items raised. Minutes: No items were identified. |