Agenda and draft minutes

To receive any apologies for absence and notices of appointment of substitute.

Apologies were received from Cllr N Letch.

To receive any questions relating to items on the agenda from members of the public and replies thereto.

Note:   A maximum of 30 minutes is allowed for this item.

There were no public questions.

To record any interests on agenda matters.

Cllrs F J Colthorpe, S Clist, G DuChesne, C Harrower and B Holdman made a declaration of interest in accordance with Protocol of Good Practice in dealing with Planning matters regarding Application 25/01453/FULL as they had received correspondence.

Cllr F J Colthorpe declared an interest, in accordance with Protocol of Good Practice in dealing with Planning matters regarding Application No. 25/01364/HOUSE as she knew the applicants.

Cllr C Harrower made a declaration of interest in accordance with Protocol of Good Practice in dealing with Planning matters with regard to the Major Applications List -  Application No. 25/01496/MFUL as she knew the grandson of one of the owners of the property.

To consider whether to approve the minutes as a correct record of the meeting held on 3 December 2025.

The minutes of the previous meeting held on 3December 2025 were agreed as a true record and SIGNED by the Chair.

         To receive any announcements the Chair may wish to make. 

The Chair reminded all Members of the Planning Committee that mandatory training was being held on Wednesday 18March at 2.15pm and asked all Members to make every effort to attend.

To report any items withdrawn from the agenda.

There were no withdrawals from the Agenda.

To consider the planning applications contained in the list.

The Committee considered the applications in the *Plans List.

1.     25/01453/FULL - Variation of Condition 10 of Planning Permission 24/00039/FULL (Erection of 7 affordable dwellings with car parking, landscaping and other minor works following demolition of existing garages) to allow substitution of approved plans to reflect revised landscaping strategy, and parking areas at Land at NGR 303611 111116, Somerlea, Willand.

The Area Team Leader outlined the contents of the report by way of a presentation and highlighted the following:-

·       The previously approved application was for the demolition of garages and the erection of seven affordable dwellings with car parking and landscaping.

·       The application was a variation of conditions to reflect a revised landscaping scheme and a revised car parking layout in response to the correction on the land ownership plan and to better arrange the site.

·       The proposed dwellings, their appearance, position and size would remain as previously approved.

·       The car parking spaces would move from where they were previously approved to a block on the other side of the site and would provide car parking for eight cars (rather than the six previously shown on the plan).

·       The green area of landscaping would be narrowed with some of the planting being moved to other parts of the site.

·       The revised plans also indicated the position of the bicycle storage required and the communal refuse area.

·       A revised landscaping plan had been received prior to the Committee meeting, however it did not affect any neighbouring properties.

·       It had included additional annotation of some of the materials within the floor plan, for example rather than using tarmac throughout the site, permeable paving would instead be used to identify areas more clearly.

·       There had been a dispute with a neighbour regarding the legal right of access.  Following a consultation, it was confirmed that there was a right of access although it was not quite to the same extent as shown on the original plans.  It had been corrected and now lined up with the Property Deeds.

·       There was no statutory requirement to carry out a re-consultation of the amended plans.

·       Condition 6 had been carried over from the previous permission and was no longer relevant with regard to “the landscaping prior to above ground works being completed”.  It was recommended that the condition be reworded as follows:-

“Notwithstanding the Landscape Strategy submitted, prior to the first occupation of the development hereby approved, a final scheme of landscaping and planting shall be submitted to and approved in writing by the Local Planning Authority.  This shall include details on tree species type, planting design and aftercare.  All planting, seeding, turfing or earth reprofiling comprised in the approved details of landscaping shall be carried out within nine months of the substantial completion of the development or first planning season (whichever is sooner).  Any trees or plants which, within a period of five years from the completion of the development die, are removed or become seriously damaged or diseased, shall be replaced in the next  ...  view the full minutes text for item 26.

To receive a list of major applications and potential site visits.

The Committee had before it, and NOTED, a list *of major applications with no decision.

The Committee agreed the following:-

1.    25/01460/MARM  – to remain delegated as per the report.

2.    25/01496/MFUL – to remain delegated as per the report

3.    25/01596/MFUL – to remain delegated as per the report

4.    25/01642/MARM – to remain delegated as per the report

5.    25/01638/MOUT – to be considered at Planning Committee and a site visit to be arranged.

6.    25/01652/MOUT – to be considered at Planning Committee and a site visit to be arranged.

7.    25/01701/MOUT - to remain delegated as per the report.

8.    25/01736/MFUL – to be considered at Planning Committee as per the report.

Note:  *List previously circulated.

To receive a list of recent appeal decisions.

The Committee had before it, and NOTED, a *list of appeal decisions.

Note: *List previously circulated.