Venue: Phoenix Chambers, Phoenix House, Tiverton
Contact: Sally Gabriel Member Services Manager
Link: audio recording
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Chairman of the Council (00-04-07) To elect the Chairman of the Council for the year 2018/19.
Minutes: Councillor D R Coren nominated Councillor P J Heal for election as Chairman of the District Council for the year 2018/2019. This nomination was seconded by Councillor Mrs M E Squires.
Upon a vote being taken, it was then:-
RESOLVED that Councillor P J Heal be elected Chairman of the Mid Devon District Council for the Municipal Year 2018/2019.
In accordance with Section 83 of the Local Government Act 1972, Councillor P J Heal then made a Declaration of Acceptance of Office and addressed the Council.
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Apologies (00-13-00) To receive any apologies for absence. Minutes: Apologies were received from Councillors:
Mrs J B Binks, K I Busch and N A Way.
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Public Question Time (00-13-49) Minutes: Councillor Lloyd Knight from Cullompton Town Council (referring to the allocation at Item 6 on the agenda) stated that there was going to be an awful lot of development in Cullompton over the next few years and that there was no District Councillor from Cullompton on the Planning Committee, he asked where was the representation from Cullompton on the Planning Committee?
The Chairman stated that it was for the Group Leaders to appoint to the Committee, however he would encourage Cullompton Members to attend the Committee and speak on behalf of their community.
The Cabinet Member for Planning and Economic Regeneration stated that the Planning Policy Advisory Group dealt with planning policy and made recommendations to the Cabinet and there were Cullompton Members on that Group. Emerging planning policy would come via the Planning Policy Advisory Group rather than the Planning Committee who would deal with applications at a later date.
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Members to consider whether to approve the minutes as a correct record of the meeting of Council held on 25 April 2018.
The Council is reminded that only those Members present at the previous meeting should vote and, in doing so, should be influenced only by seeking to ensure that the minutes are an accurate record.
Additional documents: Minutes: The Minutes of the Meeting of the Council held on 25 April 2018 were approved as a correct record and SIGNED by the Chairman. |
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Vice Chairman of the Council (00-17-04) To elect the Vice Chairman of the Council for the year 2018/19.
Minutes: Councillor Mrs G Doe nominated Councillor R B Evans for election as Vice Chairman of the District Council for the year 2018/2019. This nomination was seconded by Councillor F W Letch.
Upon a vote being taken, it was then:-
RESOLVED that Councillor R B Evans be elected Vice Chairman of the Mid Devon District Council for the Municipal Year 2018/2019.
In accordance with Section 83 of the Local Government Act 1972, Councillor R B Evans then made a Declaration of Acceptance of Office.
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Chairman of the Scrutiny Committee (00-22-43) To elect the Chairman of the Scrutiny Committee for 2018/19.
Minutes: Councillor T W Snow nominated Councillor F J Rosamond for election as Chairman of the Scrutiny Committee. The nomination was seconded by Councillor Mrs E M Andrews.
Upon a vote being taken, it was:
RESOLVED that Councillor F J Rosamond be elected Chairman of the Scrutiny Committee for the Municipal Year 2018/2019.
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It is recommended:
(a) that the Council approve the allocation of seats on Committees and other Council Bodies as shown on the schedule;
(b) that Members be appointed to Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats in (a) above;
(c) that Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats in (a) above;
(d) that the Chief Executive be authorised to make changes to membership of Committees, Working Groups and other Internal Bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council;
(e) that the appointments to seats remaining to be filled by ungrouped Members shall be made at this meeting.
Additional documents: Minutes: The Council had before it tables setting out the proposed allocation of seats on Committees and other Council bodies.
Arising thereon:-
Appointment of Committees and Allocation of Seats on Committees and other Council Bodies
Councillor C R Slade MOVED seconded by Councillor Mrs M E Squires THAT:
(a) the tables be approved with regard to the allocation of seats on Committees and other bodies;
Following discussion and upon a vote being taken the MOTION was declared to have been CARRIED.
Note: Councillors: Mrs E M Andrews, Mrs J Roach, L Taylor and Mrs N Woollatt requested that their vote against the decision be recorded.
Councillor C R Slade MOVED seconded by Councillor P H D Hare-Scott THAT:
(b) Members be appointed to Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
Upon a vote being taken the MOTION was declared to have been CARRIED.
Note: Councillor Mrs J Roach requested that her vote against the decision be recorded.
Councillor C R Slade MOVED seconded by Councillor Mrs M E Squires THAT:
(c) Members also be appointed to Working Groups and other Internal Bodies in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined in (a) above;
Upon a vote being taken the MOTION was declared to have been CARRIED.
Councillor P H D Hare-Scott MOVED seconded by Councillor R L Stanley THAT:
(d) the Chief Executive be authorised to give effect to such changes to membership of Committees, Working Groups and other internal bodies as may be notified to him from time to time by the relevant Political Group to which those seats have been allocated by the Council.
Upon a vote being taken the MOTION was declared to have been CARRIED.
Councillor Mrs J Roach MOVED seconded by Councillor Mrs N Woollatt THAT:
(e) the appointment to seats remaining to be filled by Members, not being Members of a Political Group, shall be made at this meeting.
Upon a vote being taken the MOTION was declared to have been CARRIED.
Therefore the allocation and the following table were APPROVED including the appointment of Councillor Mrs J Roach to the Scrutiny Committee, the Greater Exeter Strategic Partnership Member Reference Group and as a Planning Committee substitute; the appointment of Councillor R M Deed to the Audit Committee and the Environment Policy Development Group; the appointment of Councillor R J Dolley to the Homes Policy Development Group and the Community Policy Development Group; the appointment of Councillor Mrs N Woollatt to the Economy Policy Development Group, the Standards Committee and the Planning Policy Advisory Group; and the appointment of Councillor D J Knowles to the Environment Policy Development Group, the Planning Committee, the Planning Working Group, the Licensing Committee and ... view the full minutes text for item 7. |
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Appointment to Outside Bodies (00-40-29) PDF 70 KB To consider the list of appointments to outside bodies and seek representatives to the vacant positions available. Minutes: The Chairman MOVED,
“THAT Members be appointed to outside bodies in accordance with the list circulated as amended by the appointment of Councillor Mrs N Woollatt to the Cullompton Traffic Issues and Environment Working Group; Councillor R Evans to the deputy position on the Devon Authorities Strategic Waste Committee; Councillor F W Letch to the Gypsy and Traveller Forum; Councillor Mrs M E Squires to the Most Sparsely Populated Councils Group and Councillor Mrs C P Daw to the Tiverton Adventure Playground Committee.
Upon a vote being taken the MOTION was declared to have been CARRIED and the following appointments APPROVED.
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Scheme of Delegations (00-57-23) To agree the existing scheme of delegations as set out in Part 3 of the Constitution. (The Scheme of Delegation sets out the levels of decision making within the Council, outlining those to be made by Council, the Cabinet, individual Cabinet Members, those Committees with regulatory functions and officers).
Minutes: Councillor R J Chesterton MOVED seconded by Councillor R L Stanley:-
“THAT the Council agree the existing scheme of delegations as set out in Part 3 of the Constitution.
Upon a vote being taken the MOTION was declared to have been CARRIED.
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Programme of Meetings (1-00) To approve the programme of ordinary meetings of the Council for the year 2018/19:
27 June 2018 29 August 2018 24 October 2018 19 December 2018 27 February 2019 24 April 2019 Minutes: Councillor C R Slade MOVED seconded by Councillor W J Daw:-
THATthe following programme of ordinary meetings of the Council for the year 2018/19 be approved:-
27 June 2018, 29 August 2018, 24 October 2018, 19 December 2018, 27 February 2019 and 24 April 2019
Upon a vote being taken the MOTION was declared to have been CARRIED.
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